Jr Human Resources Administrator

About the Role

The Human Resources Administrator is an entry-level position providing administrative support to the Human Resources department and serving as the primary front desk receptionist two days per week. This role is ideal for a recent college graduate seeking to launch a career in Human Resources. The position offers exposure to multiple HR disciplines, including employee relations, benefits administration, HR compliance, and payroll support.

Key Responsibilities

Human Resources Administration

• Maintain electronic HR records.
• Assist with new hire onboarding, orientation scheduling, and new employee documentation.
• Coordinate pre-employment activities, including background checks, reference checks, and onboarding paperwork.
• Prepare employment-related documents, letters, and reports.
• Provide invoicing support on a monthly basis.
• Enter and maintain employee information within HRIS and payroll systems.
• Assist employees with routine HR questions and direct inquiries to appropriate team members.
• Support benefits enrollment, open enrollment activities, and employee communications.
• Maintain HR compliance documentation and filing systems.
• Assist with training administration, employee events, and engagement initiatives.
• Generate standard HR reports and track key HR metrics.
• Provide administrative support for performance review and employee development processes.

Front Desk & Reception Duties

• Serve as the primary receptionist and first point of contact for visitors, candidates, vendors, and employees.
• Greet and assist guests in a professional and friendly manner.
• Manage visitor logs, badges, and sign-in procedures.
• Coordinate conference room scheduling and meeting preparations.
• Receive, sort, and distribute incoming mail and deliveries.
• Manage and reconcile Corporate Fed-Ex account.
• Monitor reception and common areas to ensure a professional appearance.
• Support general administrative projects and office operations as assigned.

Requirements & Tech Stack

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with HRIS and payroll systems.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or related field.
• Up to two years of professional experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong customer service orientation and interpersonal skills.
• Ability to handle confidential information with discretion.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift up to 25 pounds.
• Ability to move throughout the office to greet visitors, attend meetings, and assist employees.

Competencies

• Professionalism and customer service
• Communication and relationship building
• Organization and time management
• Attention to detail
• Confidentiality and integrity
• Problem solving
• Adaptability and initiative
• Team collaboration