EA to COO

About the Role

The Executive Assistant (EA) to the COO is a full-time remote role responsible for providing high-level administrative and operational support to the COO.

Key Responsibilities

• Manage calendars, schedule meetings.
• Organize travel arrangements.
• Prepare expense reports.
• Coordinate internal and external communications.
• Draft and review correspondence.
• Ensure timely follow-up on action items.
• Assist with preparing presentations.
• Maintain documentation.
• Support key projects and initiatives led by the COO.
• Streamline workflows.
• Anticipate needs.
• Protect the COO’s time by prioritizing tasks and managing competing demands.

Requirements & Tech Stack

• Proficiency with productivity tools (e.g., email, spreadsheets, presentation software, virtual meeting platforms).

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management and meeting coordination.
• Experience with Expense Reports and basic financial or budget tracking for senior leadership.
• Executive Support capabilities, including handling confidential information and supporting strategic initiatives.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally across all levels.
• Strong organizational and time-management skills, with attention to detail and the ability to multitask in a remote environment.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities in a fast-paced setting.
• Previous experience supporting C-level executives and a background in IT, digital, or online businesses is beneficial.
• Relevant education such as a bachelor’s degree or equivalent practical experience in business, administration, or a related field is preferred.