Part-time Hybrid Editorial Assistant

About the Role

This is an entry-level, part-time hybrid position requiring 30 hours per week. The Content Editing Associate will work with a variety of cross-functional roles including content development, marketing, sales, product management, and market research. The role offers the opportunity to learn about rapidly evolving medical reference business models.

Key Responsibilities

• Manage and communicate project schedules, track deliverables, and coordinate cross-functional meetings.
• Regularly report status to the team via meeting notes and Confluence.
• Process contracts, coordinate signatures, and set up product records in internal systems with the royalty department.
• Coordinate with authors, subject matter experts, and vendors for payment portal setup.
• Process invoices and follow up with contractors and the accounts payable team for timely payments.
• Track spending against line-items in multiple budgets using spreadsheet software.
• Collaborate with other team coordinators to create, review, and update internal Standard Operating Procedure (SOP) documents.
• Support teams in the implementation of SOPs.
• Utilize internal systems for product record creation, maintenance, communication of critical product identifiers, pricing, contracts, and availability across sales channels.
• Coordinate maintenance spreadsheets and work with outside vendors on assessment review/update.
• Attend and contribute to editorial meetings.
• Coordinate schedules for group meetings and follow up on post-meeting action items.
• Assist with research initiatives, including defining and tracking annual priorities, drafting, deploying, and managing surveys, coordinating interviews, communicating with participants, sending honoraria, organizing notes, and analyzing results.

Requirements & Tech Stack

• Hybrid position: Must be onsite at 2005 Market St Two Commerce Square, Philadelphia, PA, 2 days a week.
• Work Hours: 30 hours/week.
• Skills:
• Ability to recognize shared challenges across teams and propose potential solutions.
• Adaptability to change as deadlines shift and priorities change.
• Understanding of general project management practices, tasks, and tools.
• Excel formulas and functions, including pivot tables.
• Analytical skills with the ability to make sound decisions backed by data.
• Ability to manage day-to-day tasks independently, checking in with managers.
• Effective time management skills to meet deadlines and complete projects.
• Takes personal ownership and responsibility for delivering on commitments.
• Accepts increasing responsibility for assignments.
• Conducts work with integrity.
• Responds positively to feedback and demonstrates adaptability.
• Contributes new ideas, methods, or solutions to improve the workplace or customer experience.
• Works collaboratively with diverse colleagues.
• Demonstrates consistent engagement and commitment to quality outcomes.
• Takes a proactive, logical, and systematic approach to problem-solving.
• Understands and chooses appropriate communication methods, timing, and messages with clarity and a professional tone.
• Identifies opportunities for improved operational efficiencies.
• Applies quality standards and ensures accuracy and completeness of work.
• Location: Must be located within 50 miles of the Philadelphia office.

Qualifications

• Bachelor’s degree.
• Interest in Medical Education and Medical Practice publishing markets is highly preferred.