Legal Assistant I, ACE

About the Role

The ACE Program is an alternative method of enforcement for violations of the Los Angeles Municipal Code. This position is part of the Executive Branch and will report directly to the Supervising Attorney for ACE.

Key Responsibilities

• Work closely with the Supervising Attorney and staff assigned to ACE, providing legal and administrative support services.
• Assist in the preparation of administrative hearings.
• Track ACE referrals.
• Conduct legal research.
• Conduct research of municipal code terms.
• Conduct research of case law and prior adjudication histories on database systems such as WestLaw.
• Process hearing notification letters and other correspondence.
• Coordinate administrative hearings.
• Compile hearing exhibits.
• Prepare declarations and pleadings for administrative hearings.
• Assist in the development of training materials.
• Attend weekly and bi-monthly meetings to review current hearing status.
• Maintain updated status reports.
• Prepare monthly progress and status reports.
• Gather documents and other materials as needed from other City departments and law enforcement agencies.
• Other duties as assigned.
• This position will be highly involved with the processing of citations issued by the Housing Department under the Tenant Anti-Harassment Ordinance.

Requirements & Tech Stack

• Thorough knowledge of legal procedures and terminology.
• Ability to compile and analyze documents.
• Proficient personal computer skills.
• Demonstrated writing and research skills.
• Proficiency with MS Word, Excel, WestLaw.
• Ability to learn new databases.
• Self-motivated.
• Learns quickly.
• Exercises independent judgment.
• Ability to work with minimal supervision.
• Excellent organizational skills.
• Ability to work well with city staff, enforcement officers, and members of the public.
• Reliable attendance and punctuality are essential.
• Ability to lift boxes (up to 25 lbs.) with or without accommodations.
• Normal business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday; occasional work outside normal business hours may be required.

Qualifications

• Requires at least six months of legal administrative experience which requires a thorough knowledge of legal procedures and terminology and independent judgment in analyzing, interpreting, and reviewing legal documents.
• -OR- Successful completion of one Legal Assistant (Paralegal) class (equivalent to 3 units), which includes emphasis on legal procedures, terminology, and the ability to use independent judgment in analyzing, interpreting, and reviewing legal documents. The course may have been taken through a college or university.

Application Requirements

• Cover Letter
• Resume