Executive Assistant

About the Role

Sid Jacobson JCC is seeking an exceptional Executive Assistant to work closely with the CEO. This role is crucial for the efficient operation of the executive office and involves significant interaction with the COO, other members of the executive team, and the Board of Directors.

Key Responsibilities

• Manage the CEO’s calendar, meetings, commitments, materials, and follow-up.
• Provide ongoing scheduling, coordination, and administrative support to the COO.
• Support other members of the executive team with scheduling, meetings, and materials.
• Coordinate Board and committee meetings from scheduling through follow-up.
• Prepare and distribute Board materials, take accurate minutes, and maintain governance records.
• Communicate directly with Board members and coordinate with senior leadership.
• Coordinate occasional travel and meeting logistics.
• Prepare correspondence, presentations, reports, and other materials.
• Track decisions, deadlines, commitments, and next steps.
• Use technology to keep information organized and improve how work gets done.
• Follow up across the organization to keep priorities moving.
• Step into special projects and unexpected needs.

Requirements & Tech Stack

• Technology should come naturally.
• Comfortable learning new platforms.
• Proficient in troubleshooting problems.
• Skilled in using technology to stay organized.
• Ability to find smarter ways to manage information and get things done.

Qualifications

• Exceptionally organized with strong follow-through.
• Attentive to detail and able to pick things up quickly.
• Ability to manage a large volume of tasks without constant reminders.
• Polished and personable, with the ability to work effectively with senior leaders and Board members.
• Comfortable with different personalities.
• Strong communication skills.
• Possess good judgment regarding task prioritization and escalation.
• Resourceful and able to independently find answers and solutions.
• Proactive in identifying and suggesting improvements.
• Discretion is essential due to access to confidential information.
• Experience in executive support, administration, Board support, or project coordination is valuable.
• Experience in a JCC, Jewish communal organization, nonprofit, or mission-driven environment is a plus, but not required.
• Salary: $65,000–$75,000 annually, commensurate with experience.