Marketing & Business Development Coordinator

Coneco Engineers & Scientists, Inc.

Position Overview

The Marketing & Business Development Coordinator will support Coneco's marketing initiatives, business development activities, proposal preparation, and daily administrative operations. This role emphasizes professional business communications, targeted client outreach, relationship-based marketing, written materials, and organizational support.

Key Responsibilities

Marketing & Professional Communications

• Develop, coordinate, and distribute email marketing campaigns, company announcements, newsletters, and client communications.
• Prepare and coordinate physical mailings, including promotional materials, client outreach, and targeted marketing campaigns.
• Identify opportunities to highlight company news, project accomplishments, employee achievements, and relevant industry developments.
• Draft articles, announcements, and other written content for company communications and potential industry publications.
• Assist with maintaining and updating the company's website.
• Develop and maintain Coneco's LinkedIn presence.
• Maintain consistency in company branding and messaging.
• Collaborate with technical departments to translate technical concepts into clear, professional communications.
• Support relationship-based marketing initiatives.

Business Development & Proposal Coordination

• Assist with preparing, organizing, formatting, proofreading, and submitting proposals, qualifications packages, and other business development materials.
• Coordinate with department managers and technical staff to gather project information, employee resumes, qualifications, and supporting documentation.
• Maintain and update professional resumes, project descriptions, company qualifications, and other standardized proposal materials.
• Research potential business opportunities and prospective clients.
• Assist with tracking proposal deadlines and submission requirements.
• Prepare presentations, correspondence, and other materials for prospective and existing clients.
• Support leadership and technical teams in coordinating client outreach and business development initiatives.
• Help maintain organized records of marketing activities, client communications, and proposal materials.

Administrative & Operational Support

• Prepare, edit, format, and proofread business documents, reports, letters, presentations, and other professional materials.
• Coordinate printing, assembling, packaging, and mailing documents and promotional materials.
• Assist with maintaining organized electronic files, templates, records, and shared departmental resources.
• Support routine administrative assignments that contribute to the efficiency of daily business operations.
• Coordinate information and documentation between departments.
• Assist with scheduling and general business correspondence.
• Maintain accuracy, consistency, and attention to detail across documents and communications.
• Provide additional administrative assistance to operations and leadership.
• Balance recurring responsibilities with time-sensitive assignments and changing priorities.

Requirements & Tech Stack

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with LinkedIn, website content management, email marketing, or direct-mail campaigns (preferred)
• Experience with Canva, Adobe applications, or similar design tools (preferred)

Qualifications

Required Qualifications

• Strong written and verbal communication skills.
• Excellent grammar, spelling, proofreading, and attention to detail.
• Strong organizational skills with the ability to manage multiple assignments and deadlines.
• Ability to learn new software, systems, and business processes.
• Professional, dependable, and adaptable approach to work.
• Ability to work independently while collaborating effectively with multiple departments.
• Willingness to perform both creative marketing assignments and routine administrative responsibilities.
• Strong problem-solving skills and initiative.

Preferred Qualifications

• Education or experience in marketing, communications, business administration, public relations, or a related field.
• Experience with business writing, proposal preparation, document formatting, or professional communications.
• Exposure to business development, client relations, or professional services environments.