Logistics Executive

Key Responsibilities

• Logistics & Documentation
• Prepare export invoices, packing lists, and shipping documents under Letter of Credit (LC).
• Coordinate with operations and warehouse teams for dispatch planning and document movement.
• Track shipment status and coordinate with freight forwarders, transporters, and overseas offices.
• Ensure timely submission of shipping and commercial documents.
• Maintain records of dispatches, invoices, challans, and shipment details.
• Commercial & Billing Activities
• Generate domestic tax invoices in ERP/Tally system.
• Prepare overseas commercial invoices and verify e-invoices and e-way bills.
• Generate Proforma Invoices, Job Work Challans, and Non-Billing Challans.
• Send invoices and dispatch documents to customers, warehouses, and sales teams.
• Coordinate with accounts team for payment tracking and receivables follow-up.
• Coordination & Communication
• Follow up with customers and banks regarding payment status and documentation.
• Coordinate with internal departments for smooth commercial and logistics operations.
• Draft professional emails and maintain effective business communication with clients and vendors.
• Compliance & Record Management
• Ensure compliance with GST, taxation, export-import regulations, and company procedures.
• Maintain accurate records of invoices, shipment documents, and commercial transactions.
• Support audits and documentation verification when required.

Requirements & Tech Stack

• Technical Skills:
• Knowledge of GST, Taxation, and Commercial Documentation.
• ERP Software Knowledge (Project Base, Tally, etc.).
• Export & Import Documentation Knowledge.
• Invoice Processing & Verification.
• Shipment Tracking & Coordination.
• Email Drafting & Business Communication.
• MS Excel & Reporting Skills.
• Core Competencies:
• Communication Skills.
• Coordination & Follow-up.
• Attention to Detail.
• Time Management.
• Problem Solving.
• Teamwork & Collaboration.
• Customer Handling.
• Documentation Management.