Operations Executive

Key Responsibilities

• Import Documentation & Shipment Tracking

• Maintain and organize import-related documents, including commercial invoices, packing lists, bills of lading, certificates of origin, and other shipping documents.

• Coordinate with suppliers, freight forwarders, shipping lines, and customs brokers for pending documents and shipment updates.

• Track shipment status, vessel schedules, estimated arrival dates, and delivery timelines.

• Maintain shipment-wise records and update import tracking reports.

• Verify document details and highlight discrepancies to the concerned team.

• Assist with customs clearance documentation and maintain proper records of completed shipments.

• Inventory Management & Reporting

• Maintain accurate inventory records for polymer granules and other materials.

• Track opening stock, purchases, material receipts, dispatches, stock transfers, and closing stock.

• Prepare daily, weekly, and monthly inventory reports.

• Coordinate with warehouse and purchase teams to verify stock balances.

• Assist in reconciling physical stock with system records and identifying discrepancies.

• Track pending purchase orders and expected material arrivals.

• Help monitor stock availability and highlight potential shortages or excess inventory.

• Data Management & Coordination

• Update shipment, purchase, and inventory records in Excel and the company's accounting or ERP software.

• Maintain systematic digital and physical filing of documents.

• Coordinate with the accounts team for invoice verification and import-related records.

• Prepare regular status reports for management.

• Ensure all records are accurate, updated, and readily accessible.

Requirements & Tech Stack

• MBA degree is mandatory, preferably in Supply Chain Management, Operations, Logistics, International Business, or a related specialization.
• Fresher or up to one year of relevant work experience, including internships.
• Good working knowledge of MS Excel, including formulas, lookups, and PivotTables.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to maintain accurate records and follow up on pending tasks.
• Knowledge of import documentation, inventory management, or ERP software will be an advantage.
• A proactive attitude, willingness to learn, and ability to meet deadlines.