Administrative Assistant

Provides administrative and operational support to departmental leadership, faculty, and programs. Supports daily office functions, coordinates key activities, and assists with financial and communication processes.

Key Responsibilities

• Acts as a representative of the Director of Operations, empowered to speak on issues as deemed necessary.
• Serves as the first contact for students and internships.
• Manages Faculty Meetings and Minutes.
• Main custodian for HSOG Email.
• Handles Buy-LU purchasing of supplies.
• P-card reconciler for general, student, and professional development.
• Lead for work order submittal.
• Arranges travel for guests (hotel, rental car, and contract).
• Lead for Team Student Travel booking (outbound travel).
• Lead for Classroom/professor led Travel booking (outbound travel).
• Lead for pro-dev travel.
• Manages departmental operational tools and workflows (e.g., Microsoft Planner, Microsoft Form).
• Coordinates communications and compliance for student and faculty travel.
• Supports contract and MOU processing.
• Provides administrative and operational support to faculty and academic leadership.
• Event Coordinator for Academic Welcome, guest lunches, student/club events, and academic-related events.
• Coordinates CFAW and M/F Prospective Student Events.
• Backup for submitting hiring requisitions in Workday.
• Dean Assistant Scheduler.
• Other responsibilities as required.
• Strictly adheres to Liberty University policies.
• Works effectively as a team member, embracing and fostering LU’s Christian model and Mission.

Requirements & Tech Stack

• Microsoft Office Applications (Advanced knowledge)
• Institutional knowledge of Liberty University and its systems
• Microsoft Planner
• Microsoft Form
• Workday (for submitting hiring requisitions)

Qualifications

• Bachelor’s degree required.
• 0-1 years of relevant experience required, 2+ years preferred.
• Experience in managing multiple tasks and projects.

Abilities and Competencies

• Ability to effectively communicate both verbally and in writing.
• Ability to understand, speak, and write English.
• Public communication skills for professional representation of Liberty University.
• Strong organizational skills.
• Computer skills.
• Ability to reason, analyze information, and apply judgment to solve problems.
• May be required to travel as a chaperone for student trips locally and around the country.
• May be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak.
• Regularly required to stand, walk, and climb stairs.
• Ability to handle materials, reach overhead, kneel, or stoop.
• Regularly lift 10 or fewer pounds.

Working Conditions

• Climate-controlled setting.
• Well-lighted environment with moderate noise level.
• May involve facilitating events outdoors occasionally.

Driving Requirements

• Proof of a valid driver’s license.
• Acceptable DMV record.
• LU Driving Approval.
• Liability insurance required when driving for work.