Assistant Project Manager

Santa Ana, CA | Full-time | Monday–Friday | On-site

About the Role

Roylo Partners is seeking an Assistant Project Manager in Santa Ana, CA. This role supports project coordination, monitors progress, and ensures tasks, deadlines, and deliverables stay on track. The ideal candidate enjoys problem-solving, working with different teams, and taking responsibility for project organization. You will work alongside project managers and other departments, gaining practical experience in planning, coordination, reporting, and day-to-day project operations.

Key Responsibilities

• Assist with project planning, scheduling, and coordination.
• Track project milestones, deadlines, deliverables, and outstanding tasks.
• Communicate updates between project managers, team members, and other departments.
• Maintain project schedules, documentation, meeting notes, and progress records.
• Help prepare reports, presentations, and project status updates.
• Follow up with team members to confirm task completion and resolve delays.
• Identify potential scheduling conflicts and report issues to the project manager.
• Coordinate meetings, prepare agendas, and record action items.
• Organize project files, correspondence, and business information.
• Assist with resource planning and the coordination of project requirements.
• Monitor changes to project timelines and communicate updates to relevant stakeholders.
• Support process improvements for project efficiency.

Requirements & Tech Stack

• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Good attention to detail and problem-solving ability.
• Comfortable using spreadsheets, email, calendars, and standard office software.
• Ability to track deadlines, maintain accurate records, and follow up on tasks.
• Confidence communicating with colleagues and escalating issues.
• Dependable approach and willingness to learn new systems and processes.
• Previous experience in project coordination, administration, operations, customer service, or office support is beneficial.
• Experience with project management software or reporting tools is an advantage.

Qualifications

• Training and guidance will be provided on internal systems, project procedures, and day-to-day responsibilities.