Procurement Executive

Key Responsibilities

• Purchase Order Execution & SAP Processing
• Execute Purchase Requisition (PR) and Purchase Order (PO) related activities using the SAP MM module for sheet metal, fastener, and packaging materials.
• Generate and track purchase orders from placement through delivery and closure, maintaining accurate procurement records within SAP.
• Follow up with suppliers for quotations, order confirmations, and delivery schedules to support production timelines.
• Escalate delays, discrepancies, or critical shortages to the Manager for timely resolution.
• Supplier Coordination & Quality Escalation Handling
• Coordinate with suppliers on day-to-day order queries, quotation follow-ups, and delivery status updates.
• Follow up on closure of quality escalations identified during Incoming Quality Check (IQC) and In-Process inspection.
• Apply working knowledge of IQC/In-Process quality parameters to support timely and accurate escalation handling.
• Maintain records of supplier communication and escalation status for review by the Manager.
• Internal Stakeholder Coordination
• Coordinate with Production, Quality, Stores, and Finance teams to ensure smooth material flow and issue resolution.
• Support the Manager in production planning meetings and material availability discussions as required.
• Flag material shortages or supply constraints identified during daily order tracking.
• Procurement Data & MIS Reporting
• Prepare monthly MIS reports covering procurement performance, pending POs, and supplier metrics.
• Maintain and analyze procurement data using Excel (pivot tables, VLOOKUP, tracking sheets) to support accurate reporting.
• Assist in preparing comparative statements and basic commercial data as directed by the Manager.
• Compliance & Documentation Support
• Maintain accurate Purchase Order (PO) and Goods Receipt Note (GRN) documentation in line with procurement policy and audit requirements.
• Support internal and supplier audits by providing accurate transactional records and traceability of procurement activities.
• Ensure procurement transactions comply with organizational policies and statutory requirements at the transactional level.

Requirements & Tech Stack

• SAP MM module
• Microsoft Excel (including pivot tables, VLOOKUP, and tracking sheets)
• Incoming Quality Check (IQC) / In-Process quality parameters

Qualifications

• Implied understanding of procurement processes for sheet metal, fasteners, packaging, electronics, and indirect materials.
• Ability to coordinate with internal teams (Production, Quality, Stores, Finance).
• Familiarity with supplier communication and negotiation.
• Attention to detail for documentation and reporting.