Administrative Assistant

About Planys Technologies

Planys is a deep-tech company developing mission-critical robotic and digital systems for defence and strategic infrastructure. The company designs and builds unmanned systems and advanced sensing solutions across underwater, maritime, and land domains, with a strong focus on naval, coast guard, and army applications. Planys is actively engaged in the development of Unmanned Underwater Vehicles (UUVs) ranging from small to extra-large platforms, along with ruggedised electronic and digital systems for armoured vehicles. Leveraging its strong foundation in marine robotics, underwater inspection, and non-destructive evaluation (NDT), Planys integrates defence-grade electronics, sensing, and data analytics to deliver high-reliability systems suitable for harsh operational environments. The company combines platform engineering, payload integration, and AI-enabled digital analytics to support situational awareness, asset integrity assessment, and data-driven decision-making for defence forces and strategic asset operators. Planys, globally recognised for strategic infrastructure solutions, is now focused on creating a strong and enduring presence in the defence sector, delivering indigenous unmanned and digital systems for the Army, Navy, and Coast Guard.

Key Responsibilities

• Support day-to-day office administration and facility management activities.
• Open and close the office as per assigned timings and ensure workplace readiness.
• Monitor office facilities, equipment, electrical systems, and basic infrastructure.
• Ensure the office premises, pantry, and common areas are clean, organised, and properly maintained.
• Manage office supplies, stationery, pantry items, and monitor stock levels for timely replenishment.
• Coordinate with housekeeping, security, maintenance teams, vendors, and service providers for routine requirements.
• Monitor office entry and exit and support basic office security procedures.
• Assist in arranging meeting rooms, internal meetings, employee events, and other office activities.
• Maintain basic administrative records, documentation, and filing.
• Support HR/Admin with employee-related administrative activities, as required.
• Identify and report maintenance, facility, and safety-related issues to the concerned person.
• Ensure office equipment and electrical systems are properly switched off after office hours.
• Perform other administrative and office support duties assigned by the reporting manager.
• Willingness to travel locally for official requirements, if required.

Qualifications

• Good organisational skills and ability to manage routine administrative activities.
• Ability to follow instructions and complete assigned tasks within timelines.
• Good coordination and basic communication skills.
• Should be physically active and comfortable handling routine office support activities.
• Basic knowledge of office administration, facilities, and housekeeping coordination will be an advantage.
• Basic computer knowledge, including MS Office/email, will be preferred.
• Ability to coordinate with employees, vendors, service providers, and visitors professionally.
• Willing to travel locally for official requirements, if required.
• Prior experience in office administration/facilities support will be an advantage.