Accountant 1

About the Role

Under immediate supervision, responsible for professional accounting work of routine difficulty. This is the entry professional level of the accounting field.

Key Responsibilities

• Monitoring Processes, Materials, Or Surroundings:
• Under direct supervision, monitor federal and third party, grant and program funds to ensure accurate fund results.
• Under direct supervision, monitor reported expenditures of sub-recipients grant funds and other program funds for allowable and accurate reporting.
• Evaluating Information To Determine Compliance With Standards:
• Audit basic invoices and billings for compliance with departmental policies and procedures, contract terms, federal and state laws and regulations under direct supervision.
• Audit tax-related accounting documents to determine compliance with federal tax laws and regulations under direct supervision.
• Review refund request documentation prior to and after submission for payment under direct supervision to ensure recipient eligibility and proper allocation and disbursement of funds.
• Interpreting The Meaning Of Information For Others:
• Interpret basic federal and state laws, rules, and regulations for internal and external customers to facilitate compliance.
• Interpret financial reports for non-accounting personnel in response to basic questions.
• Interpret basic departmental rules and regulations for external customers to explain program parameters.
• Analyzing Data Or Information:
• Analyze general ledger transactions under direct supervision to ensure and verify the accurate recording and/or application of funds.
• Analyze account documentation submitted by external customers under direct supervision to determine accurate and appropriate expenditures.
• Processing Information:
• Perform basic reconciliations of general ledger accounts against transaction queries, researched information, information provided by outside vendors, and individual transactions in electronic databases under direct supervision.
• Prepare financial activity reports for use by internal and external customers under direct supervision.
• Process basic accounts payable transactions in electronic databases under direct supervision.
• Process basic accounting journal entries in electronic database under direct supervision to record financial transactions.
• Process basic accounts receivable transactions in electronic databases under direct supervision.
• Prepare sales tax returns as required under direct supervision.
• Update and maintain accurate account postings in electronic databases under direct supervision.
• Documenting/Recording Information:
• Record basic financial transactions in electronic databases, spreadsheets, and forms.
• Updating And Using Relevant Knowledge:
• Maintain up-to-date, professional knowledge of generally accepted accounting principles.
• Cross-train with co-workers in assigned job duties.
• Train with external customers to ensure correct use of third-party systems.
• Attend training on basic supervisory skills, policies, procedures, and best practices.
• Attend department-specific in-service training as required.
• Getting Information:
• Under direct supervision, gather account information from internal and external customers to update and maintain accurate account postings, support transactions, and perform reconciliations.
• Under direct supervision, conduct basic research in electronic applications, paper files, and interpersonally to gather data for processing transactions and preparing reports.
• Under direct supervision, run queries in electronic databases to provide information for accounting and management analyses.
• Thinking Creatively:
• Brainstorm workflow and process improvements with co-workers.
• Design simple electronic spreadsheets for internal departmental use under direct supervision.
• Design simple word processing documents under direct supervision for purposes of mail merge.
• Communicating With Supervisors, Peers, Or Subordinates:
• Communicate with supervisors and co-workers using multiple mediums to effectively relay work-related information.
• Communicate with internal business partners to facilitate interdepartmental financial transactions.
• Communicate with supervisor to determine appropriate course of action to resolve complex issues.
• Making Decisions And Solving Problems:
• Solve basic problems related to customer billing based on reporting and research under direct supervision.
• Recommend to assigned supervisor whether an account should be closed based on departmental outstanding balance policies.
• Organizing, Planning, And Prioritizing Work:
• Manage long-term projects under direct supervision.
• Prioritize daily tasks to meet deadlines and facilitate efficient task completion.
• Communicating With Persons Outside Of The Organization:
• Communicate with external customers regarding basic issues with financial transactions.
• Communicate with external customers to request additional documentation as needed.
• Establishing And Maintaining Interpersonal Relationships:
• Develop professional working relationships with co-workers, program partners, and external customers.
• Identifying Objects, Actions, And Events:
• Run aging report as required to identify delinquent accounts.
• Run open item report as required to identify submitted but not applied monies.
• Run finance status report as required to identify customers who should receive statements.
• Run accounting queries as required to identify incomplete transactions.
• Performing Administrative Activities:
• Field customer service calls to answer account-related inquiries.
• Review work correspondence on a daily basis.
• File work-related documentation.
• Interacting With Computers:
• Enter data using keyboard into electronic database to create and update accurate financial transactions.
• Enter personal time and leave requests into electronic database as required.
• Operating Vehicles, Mechanized Devices, Or Equipment:
• Operate basic office equipment including but not limited to copiers, scanners, faxes, and calculators.

Requirements & Tech Stack

• Knowledge:
• Basic knowledge of clerical office procedures
• Basic knowledge of generally accepted accounting principles
• Basic knowledge of mathematics (arithmetic)
• Basic knowledge of computer operation
• Basic knowledge of office productivity software
• Skills:
• Intermediate speaking skills
• Intermediate writing skills
• Intermediate reading comprehension skills
• Basic mathematics skills
• Basic monitoring skills
• Basic spreadsheet design skills
• Active learning skills
• Active listening skills
• Problem solving skills
• Service orientation skills
• Time management skills
• Abilities:
• Intermediate oral comprehension ability
• Intermediate oral expression ability
• Intermediate mathematical reasoning ability
• Intermediate deductive reasoning ability
• Intermediate written comprehension ability
• Intermediate written expression ability
• Basic problem sensitivity ability
• Tools and Equipment Used:
• Personal Computer
• Telephone
• Fax Machine
• Printer
• Copy Machine
• Scanner
• Calculator
• Other office-related equipment as required

Qualifications

• An applicant appointed to this flexibly staffed class will be reclassified to the next higher class in the series after successful completion of a mandatory one-year training period; inadequate or marginal performance during the training period will result in automatic demotion or termination.