Admin Assistant

About the Role

• Providing support to the Operations department, working closely supporting most aspects of various operational accounting/administrative tasks as needed.
• Identifying and preventing discrepancies and helping set up control systems when identified.
• This is a 100% onsite position.

Key Responsibilities

• Performs daily/monthly payment request of state fees in QuickBooks.
• Match and pay client/partner invoices through specified payment systems.
• Apply payments for all client wire and check payments to invoices in appropriate systems.
• Process credit card payments, finding appropriate codes and processing to appropriate invoices.
• Work closely with the Operations department to effectively identify and communicate areas of deficiency or errors.
• Support aspects of operational accounting including billing, credit card matching, reporting, accounts receivables, payment research, and spreadsheet data entries.
• Daily ACH/Wire/Check payment applications in appropriate systems.
• Monitor and manage the Accounting distribution mailbox and provide timely response actions internally and externally.
• Assist the Operations Manager with daily operational functions when needed.

Requirements & Tech Stack

• Basic knowledge of Excel, understanding and ability to enter, access and update data.
• Utilize accounting systems to facilitate processes.

Qualifications

• High School Diploma or higher, or equivalent experience.
• Experience in office support and customer service.
• Experience in data and record management.
• General knowledge of basic accounting and operational principles.
• Must be reliable and able to carry out tasks independently and collaboratively.
• Ability to prioritize tasks and take initiative.
• Thrives in a dynamic, fast-paced environment.
• Displays flexibility, sound business judgment, and discretion.
• Consistently high attention to detail and rate of accuracy.
• Excellent organizational and problem-solving skills.