Administrative Coordinator, SBM
Executive Director, Inc.
Milwaukee, WIFresher1h agovia LinkedIn
About the Role
Administrative Coordinator, SBM
CLIENT ASSOCIATION(s): Society of Behavioral Medicine, SBM
POSITION REPORTS TO: Senior Program Manager, SBM
EMPLOYEE STATUS: Non-Exempt, Full-time (37.5 hours per week)
ROLE TYPE/LEVEL: Entry Level
Client Overview
The Society of Behavioral Medicine (SBM) is a non-profit organization focusing on behavioral and biomedical research and clinical practice related to human behavior, health, and illness.
Job Overview
Provides general administrative support to association staff and volunteers.
Key Responsibilities
- Monitor the association’s info email and voicemail box.
- Process membership dues, Annual Meeting registrations, and program tuition payments.
- Process invoices and payments from outside vendors, website advertisements, and other purchase orders.
- Liaison to councils, committees, and working groups as assigned, including the Organizational Partnerships Committee.
- Assist Senior Program Manager with Achievement Award and Fellowship nominations, and applications to the Leadership Institute, Diversity Institute, and Early-Career Researcher Mentoring Program.
- Manage the association’s membership database.
- Provide technical support to users of the association’s website.
- Schedule conference calls and maintain the association’s shared calendar and contact groups.
- Other duties as assigned.
Requirements & Tech Stack
- Outstanding interpersonal, organizational, and communications skills.
- Ability to manage multiple tasks with competing deadlines.
- Proficiency in Microsoft 365.
- Experience with a CRM platform or similar database management tools a plus.
Qualifications
- Bachelor’s degree or equivalent experience preferred.
- Previous nonprofit management experience and/or familiarity with nonprofit boards of directors a plus.
Additional Information
- TRAVEL REQUIRED: 1-2 weeks per year.
- WORK ENVIRONMENT: Full-time position located in downtown Milwaukee, WI. A minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) is required.
- PHYSICAL REQUIREMENTS: Minimal lifting up to 50 pounds may be required.
- Some evening and weekend work may be required.