Project Assistant

About the Role

This is a 100% onsite role supporting a client's growing engineering and construction projects. You will work closely with Project Managers, internal design teams, clients, and subcontractors to ensure projects run smoothly, on schedule, and align with company standards.

Key Responsibilities

• Project Administration & File Management: Organize and maintain project files, tracking systems, and document control systems for accurate record-keeping and workflow efficiency.
• Communication & Coordination: Serve as a proactive point of contact for project teams, clients, vendors, and subcontractors.
• RFI & Submittal Tracking: Monitor submittal logs and Requests for Information (RFIs) within construction management software, expediting responses between subcontractors and the engineering design team.
• Reporting & Tracking: Perform data entry, assist with project scheduling, track key milestones/deliverables, and prepare monthly progress and action item reports for leadership.
• Deliverables & Studies: Coordinate across engineering teams to assemble, review, and deliver client-based studies and reports on schedule.
• Compliance & Training: Coordinate required training programs and maintain records for project personnel in partnership with corporate training teams.
• System & Process Improvement: Set up new projects in construction management software, generate daily/monthly reporting workflows, and identify opportunities to streamline processes.
• General Support: Research and resolve project-related questions, perform general clerical duties, and assist business leadership with expanding administrative capabilities.

Qualifications & Requirements

• Education: High School Diploma or GED required (equivalent applicable office/clerical experience may be substituted).
• Experience: Prior experience in an administrative, clerical, or project support role is preferred, especially within engineering, construction, or related technical fields.
• Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access) required. Experience with construction management or applicant tracking software is a strong plus.

Key Skills

• Strong written and verbal communication skills.
• High attention to detail and strong organizational ability.
• Ability to manage multiple priorities and meet tight deadlines.