PURCHASE & WAREHOUSE EXECUTIVE

Company: Parsi Dairy Farm Private Limited

Reporting To: Purchase Manager / Management

1. Purchase & Procurement

• Prepare requirements for raw and packaging materials as per business needs.
• Arrange daily restaurant orders based on production requirements.
• Source and procure miscellaneous minor materials and supplies for the Dairy and Restaurant.
• Order miscellaneous perishable materials from local vendors.
• Ensure timely procurement to avoid production delays and stock shortages.

2. Invoice Entry & Software Management

• Enter supplier invoices into the software with item-wise stock details.
• Link purchase orders (POs) against supplier invoices.
• Generate GRNs and record LST transactions for respective stores, as applicable.
• Maintain accurate purchase, stock movement, receipt, and issue records.
• Ensure proper documentation of all transactions.

3. Warehouse & Inventory Management

• Manage and monitor warehouse inventory.
• Maintain accurate software stock records and ensure they match physical stock.
• Monitor minimum stock levels, reorder levels, and safety stock.
• Track daily consumption and ensure timely replenishment of materials.
• Ensure proper storage, labelling, and arrangement of materials.
• Monitor stock receipts, issues, transfers, and dispatches.

4. Physical Stock Verification

• Conduct regular physical stock counts of all warehouses and stores.
• Reconcile physical stock with software records.
• Identify and report stock shortages, excess stock, and discrepancies.
• Maintain stock verification reports and ensure timely reconciliation.

5. Indent Processing & Material Dispatch

• Check material indents received from departments and stores.
• Verify stock availability and coordinate material dispatches.
• Record all material issues and transfers in the software.
• Maintain dispatch records and coordinate timely delivery to respective stores.

6. Documentation & Filing

• Maintain proper filing of purchase orders, invoices, GRNs, indents, delivery challans, and stock reports.
• Ensure accurate software entries and proper documentation of all transactions.
• Support audits and stock verification activities as required.

7. Key Responsibilities

• Maintain accurate inventory records and minimize stock discrepancies.
• Ensure timely availability of materials and avoid stock shortages.
• Maintain proper warehouse control and stock accountability.
• Complete purchase and stock entries accurately and on time.

Primary Objective: To ensure efficient purchasing, accurate inventory management, optimum stock levels, proper warehouse control, and timely availability of materials.