Office Manager

About the Role

Chute Pros is seeking an Office & Operations Manager to manage the administrative and operational aspects of the business. This part-time role offers a flexible schedule and opportunities for substantial growth.

Key Responsibilities

• Prepare and submit invoices, track payments, and follow up on overdue balances.
• Manage vendor portals and compliance paperwork, including insurance documents, W-9s, and renewals.
• Organize email, handle routine inquiries, and bring important decisions to the owner’s attention.
• Coordinate scheduling, property access, customer calls, and follow-ups.
• Help edit, proofread, and format proposals.
• Keep job records, purchase orders, photos, and supporting documents organized.
• Coordinate administrative paperwork with insurance brokers, accountants, and other service providers.
• Assist with recruiting and interview scheduling.
• Improve office processes and keep outstanding tasks moving toward completion.

Requirements & Tech Stack

• Invoicing
• Office administration
• Spreadsheets
• Document editing
• Familiarity with property management or portals such as VendorCafé, RealPage, and NetVendor is helpful.

Qualifications

• Organized, dependable, and quick to learn.
• Comfortable working independently.
• Ability to pick up the phone, ask questions, work through unfamiliar systems, and follow up without repeated reminders.

Hours and Pay

• Starting pay of $40 per hour.
• Approximately 20 paid hours during the first week for onboarding and backlog management.
• Approximately 10 hours per week afterward.
• Potential for a one-time catch-up bonus.

Flexibility and Growth

• Flexible scheduling, accommodating family and other commitments.
• Initial onboarding in Tacoma with potential for remote work afterward.
• Opportunity to develop into a full-time management role with greater responsibility and increased compensation, potentially in the $60–$70 per hour range or a negotiated management package.