Project Coordinator

About the Role

As a Project Coordinator in Regnology, you will manage core internal administrative workflows across regional engagements. This entry-level role is designed for fresh graduates to break into project management, starting with hands-on mastery of essential day-to-day project operations. This position is strictly internal and non-client-facing to begin with, allowing you to build foundational competence without client pressure. Over time, you will learn core project management principles under senior team members’ mentorship and progressively take on simple, structured projects to interact directly with clients.

Key Responsibilities

• Timesheet Verification & Approvals: Review, verify, and approve weekly timesheets submitted by delivery team members, ensuring all project hours and work codes are recorded accurately and on schedule.
• Timesheet Discrepancy Resolution: Track missing submissions, follow up with consultants to resolve time-logging errors, and ensure accurate, audit-ready timekeeping records across all active projects.
• Billing & Invoicing Workflows: Initiate and coordinate invoicing workflows for both Time & Material (T&M) and Fixed Price engagements, verifying hours against billing caps or milestone completion criteria.
• Operational Administration (Zero-PM Projects): Serve as the administrative coordinator for projects operating without dedicated Project Managers, tracking delivery milestones and operational status.
• Project Registers & Tool Maintenance: Maintain up-to-date project tracking registers, status logs, and internal financial records in collaboration with regional project stakeholders.
• Cross-Functional Team Collaboration: Work closely with APAC program management leaders, delivery teams, and finance operations to eliminate administrative bottlenecks and ensure prompt billing.
• Professional Development & Client Growth: Proactively learn fundamental project management methodologies and prepare to gradually transition into client-facing project coordination.

Requirements & Tech Stack

• Strong organizational skills with meticulous attention to detail when working with schedules, task codes, timesheets, and financial data.
• Excellent written and spoken English communication skills.
• Comfortable working with spreadsheet tools such as Microsoft Excel to organize data, track submissions.
• Comfortable using AI tools (e.g. Gemini) to generate basic operational summaries.
• High level of personal responsibility, a reliable work ethic, and the ability to manage routine administrative workflows independently.
• Adaptability: Ability to adjust to evolving business requirements and suggest improvements.
• Prior Internship or Administrative Exposure: Any prior corporate internship, university student committee leadership, or office administrative experience involving task tracking, timesheet collection, scheduling, or basic invoice coordination.
• Intermediate Spreadsheet Fluency: Working familiarity with intermediate Microsoft Excel features (such as Pivot Tables, VLOOKUP/XLOOKUP, basic formulas, and data reconciliation).
• Exposure to Project Management & Collaboration Software: Hands-on familiarity with common team collaboration or workflow tools (e.g., Microsoft Teams, Jira).
• Continuous Learning & Google Project Management Certificate (Highly Encouraged): A strong desire to learn and build a career in Project Management. While this role does not include a company-sponsored PM course, candidates are strongly encouraged to complete the Google Project Management Certificate to build a solid methodological foundation.

Qualifications

• A newly completed Bachelor’s degree in Business Administration, Management, Finance, Commerce, or a related field.