Executive Assistant

Key Responsibilities

• Maintain calendars, schedule meetings, coordinate logistics, and communicate changes.
• Assist with travel arrangements, including itineraries, transportation, and accommodations.
• Prepare agendas, briefing materials, presentations, meeting notes, and follow-up communications.
• Organize and facilitate executive meetings, leadership meetings, and team events.
• Monitor action items, deadlines, and commitments.
• Draft, proofread, and edit correspondence, documents, and presentations.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle confidential business, personnel, and financial information with discretion.
• Manage expense reports, invoices, purchase orders, and administrative processes.
• Support special projects, team activities, and other administrative assignments.
• Build strong relationships across the organization and coordinate effectively with other assistants and business partners.
• Identify opportunities to improve administrative processes, communication, and overall team efficiency.

Requirements & Tech Stack

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and ask questions when priorities are unclear.
• Exceptional written and verbal communication skills.
• Professional, dependable, service-oriented, and committed to maintaining confidentiality.
• Proficiency with Microsoft Office or Google Workspace, including calendar, email, document, spreadsheet, and presentation tools.
• Ability to work independently while collaborating effectively with a broad range of stakeholders.
• Calm, flexible, and solutions-oriented approach.

Qualifications

• 0–2 years of administrative, internship, coordinator, customer service, or other relevant professional experience.
• High school diploma required.
• Associate's or bachelor's degree preferred.