Administrative Assistant, FT (Mon-Fri)

About the Role

Administrative Assistant I for the Building Operations department at Mountain View Regional Medical Center.

• Location: Las Cruces, NM
• Schedule: Full-time, Monday through Friday, day shift. No weekends or holidays.

Key Responsibilities

• Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.
• Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports.
• Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings.
• Establishes and maintains organized record-keeping systems for hard copy and electronic files.
• Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates.
• Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items.
• Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders.
• Assists in drafting and distributing nursing department and safety manual policies and procedures.
• Monitors and operates office equipment, ensuring functionality and proper maintenance.
• Provides oversight of clerical activities, reviewing correspondence and documents prepared by others.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• 0-2 years of clerical or administrative experience required.
• Associate Degree or coursework in Business Administration or a related field preferred.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Strong organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills, including grammar and proofreading.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders.
• Ability to handle sensitive and confidential information with discretion.