Columbia Administrative Assistant

About the Role

Ford Hotel Supply Co. is seeking a full-time Administrative Assistant for its Columbia, MO location. This role provides administrative support to internal and external customers, requiring a thorough understanding of company procedures, programs, and office operations. The position is scheduled Monday through Friday, 8:00 AM to 5:00 PM (40 hours per week).

Key Responsibilities

• Handle customer inquiries and incoming work requests.
• Review files and records to respond to requests for information.
• Process, distribute, and maintain documents and correspondence.
• Receive, sort, and distribute incoming mail.
• Maintain organized filing systems, both electronic and paper.
• Copy, scan, and electronically file documents.
• Prepare and send outgoing emails, mailings, and packages.
• Order and maintain office and administrative supplies.
• Assist with basic accounting functions, including invoice review and processing.
• Maintain a clean, organized, and professional office environment.
• Complete special projects and administrative assignments as directed.
• Provide backup support for answering phones and assisting customers at the point of sale as needed.

Requirements & Tech Stack

• Standard office equipment: computers, telephones, copiers, filing systems, calculators, adding machines, postage scales, and cash registers.
• Microsoft Office Suite (Word, Excel, Outlook, and related applications).
• Proficient use of email, internet, and general office technology.
• Accurate keyboarding and data-entry skills.
• Point-of-sale (POS) systems.

Qualifications

• High school diploma or equivalent.
• Knowledge of basic accounting procedures.
• Ability to commute to Columbia, MO 65202.
• Experience in the foodservice, hospitality, or equipment industry (preferred).

Skills & Competencies

• Excellent verbal and written communication skills.
• Strong problem-solving abilities.
• Excellent organizational and time-management skills.
• Exceptional attention to detail.
• Strong work ethic and professional demeanor.
• Ability to work independently and as part of a team.
• Positive attitude and customer-focused mindset.
• Reliability, friendliness, and ability to communicate effectively.
• Ability to manage multiple tasks.