Administrative Assistant, Contingent Worker

About the Role

• Temporary assignment
• 12-month contract
• Location: Georgetown, Kentucky
• Pay Range: $25.00 - $33.00/Hr
• Benefits: Medical, Dental, Vision, 401K

Key Responsibilities

• Manage multiple executive schedules.
• Coordinate complex domestic and international travel arrangements, including meetings, logistics, and travel (flights, lodging, ground transportation, necessary conference registrations).
• Use sound judgment and personal knowledge of executives' goals and needs to anticipate and manage future needs and potential issues.
• Process and manage time-sensitive and/or confidential tasks including reports, events, and dinners/conferences with discretion and accuracy.
• Support purchase order/requisition entry and overall costs management/tracking.
• Provide informational assistance and direct team members to reference policies, websites, IT resources, etc.
• Process expense reports for multiple executives (confirming receipts, amounts, accuracy of charges).
• Perform daily clerical duties such as mail distribution, office supply ordering, business card ordering, etc.
• Provide IT Support and/or input tickets on behalf of executives.
• Manage office space and maintain current seating chart.
• Provide support as needed for other team members in relation to executives' needs/goals/calendar.
• Provide support for on/off-site department events/functions/conferences including scheduling, catering, travel, etc. (general coordination of event(s)).
• Assist the department as needed with administrative and/or project-oriented support.
• Develop and maintain various KPI reports.
• Provide after-hours support in the event of travel emergencies.

Requirements & Tech Stack

• High capability of managing dynamic and challenging schedules for executives.
• Ability to effectively communicate in person and via email/Teams with Toyota project team, general contractors, vendors, purchasing groups, etc.
• Competency in Microsoft Office Suite: Word, PowerPoint, Excel, Outlook, Teams, and Copilot.
• Previous experience in event planning.
• Knowledge and experience in the annual budgeting process.

Qualifications

• Associates degree or higher in business or related field (Added Bonus).
• Experience with Oracle PeopleSoft and SAP Ariba (Added Bonus).
• Work Authorization: Must have the right to work in the United States without requiring sponsorship.
• Travel required: No.
• Shift timings: 9 AM to 5 PM.