Program & Creator Visibility Coordinator

About the Role

Nova Games Foundation seeks a highly organized, collaborative, and digitally fluent Program & Creator Visibility Coordinator to support our operations. Reporting to the Executive Director and working closely with the Head of Grants, this person will coordinate program information and logistics, manage social media, and promote the work of NOVA Fellows. As the program grows, the role will expand to coordinate Fellow participation in industry events, develop visibility opportunities, and build relationships with partners and industry organizations.

• This is a remote position; applicants must be based and reside in Massachusetts or California.
• Annualized compensation is $60,000.
• This position is eligible for full benefits, including 90% employer-paid health, dental, & vision insurance; a 401(k) retirement plan with a 3% employer match; a $100/month work-from-home stipend; and two weeks of annual paid vacation.

Key Responsibilities

1. Program Coordination & Stakeholder Engagement

• Coordinate communications with applicants, university partners, industry mentors, and other stakeholders.
• Gather and maintain program information, progress updates, contact directories, project trackers, and calendars.
• Triage incoming communications and route questions to the appropriate team member.
• Support committee meetings, Fellow orientations, and other program activities.
• Support the application process, including monitoring the grant platform, identifying eligibility issues, answering applicant questions, and troubleshooting.
• Assist with mentor onboarding, scheduling, communications, and logistics; track mentor-Fellow pairings, meetings, and milestones.
• Facilitate communication between Fellows and mentors and address routine questions and logistical needs.

2. Social Media & Digital Communications

• Manage NOVA’s day-to-day social media presence, initially on LinkedIn and Instagram.
• Maintain a content calendar covering Foundation news, funded projects, partnerships, mentors, Fellow stories, and game-development progress.
• Write engaging social copy and create or coordinate basic graphics, video, and other digital assets.
• Maintain NOVA’s voice, visual identity, and public presentation.
• Support website updates, newsletters, announcements, and digital engagement with universities, industry organizations, creators, and the broader NOVA community.

3. Fellow Visibility: Storytelling

• Gather information and approved materials about Fellows, their projects, creative processes, progress, and accomplishments.
• Develop website and social content that introduces Fellows and highlights their work while reflecting their individual voices and creative visions.
• Identify opportunities to increase Fellow visibility through press, publications, industry organizations, events, conferences, and partnerships.
• Support media opportunities by preparing Fellow profiles, materials, talking points, and other content.
• Coordinate cross-promotional opportunities and joint announcements with universities and other partners.
• Build relationships with relevant organizations, media contacts, and partners to expand opportunities for Fellows.

4. Fellow Visibility: Conferences, Events & Industry Engagement

• Track relevant conferences, festivals, showcases, and industry events, maintaining an organized opportunities calendar.
• Identify opportunities for Fellows to participate in panels, showcases, speaking engagements, meetings, and networking.
• Assist with applications, submissions, registrations, scheduling, travel, materials, and follow-up.
• Coordinate with Fellows, event organizers, industry contacts, universities, and partners to help Fellows prepare for and benefit from these opportunities.
• Support NOVA’s participation in conferences, showcases, and other events.
• Position may require occasional travel.

Requirements & Tech Stack

• Bachelor’s degree in Communications, Arts Administration, Media Studies, Business, or a related field, or equivalent practical experience.
• 0–2 years of professional experience.
• Excellent written and verbal communication skills, with the ability to engage academic, industry, and creator audiences.
• Proficiency with social media and digital content creation, including basic graphics using tools such as Canva or Affinity.
• Strong organizational and attention-to-detail skills, with the ability to manage competing priorities and follow up proactively.
• Comfort working in an early-stage nonprofit where responsibilities and priorities will evolve.

Preferred Qualifications

• Interest in interactive media, creative technology, or storytelling.
• Familiarity with game development programs, student creator communities, or the game industry.
• Experience organizing events, student organizations, community programs, or industry meetups.