AP/AR Specialist

About the Role

Join our Finance & Accounting team as an AP/AR Specialist. This role supports day-to-day accounting operations by processing invoices and payments, reconciling vendor statements, resolving discrepancies, and partnering with internal teams to keep transactions properly coded and audit-ready.

Key Responsibilities

Accounts Payable (AP)

• Process and review invoices from vendors and suppliers.
• Verify invoice accuracy by matching to supporting documentation, such as purchase orders and receipts.
• Resolve discrepancies between invoices, POs, receipts, and vendor statements.
• Code invoices to the correct expense accounts, cost centers, practice, entity, and general ledger accounts.
• Handle non-PO invoice approval by the appropriate approver.
• Prepare and process vendor payments (checks, electronic transfers, ACH) while ensuring payments are made within agreed terms to avoid late fees and maximize discount opportunities.
• Maintain accurate records of payments made.

Vendor & Expense Reconciliation

• Reconcile vendor statements to ensure invoices and payments are properly accounted for.
• Investigate and resolve discrepancies in a timely and accurate manner.
• Ensure credit is received for outstanding memos.
• Match receipts and process credit card bills.
• Review and process employee expense reports, ensuring compliance with company policy.

Accounts Receivable (AR)

• Support AR-related workflows to ensure transactions are tracked and processed correctly.

General Accounting Collaboration & Close Support

• Work with the General Accounting team to ensure items are properly coded and accounted for.
• Assist with month-end and year-end closing activities as needed.

Documentation, Reporting & Compliance

• Maintain organized, up-to-date AP/AR records and documentation with appropriate audit trails.
• Ensure compliance with company policies and relevant accounting regulations.
• Generate regular reports for management summarizing AP status and outstanding liabilities.
• Maintain confidentiality and protect organizational information.

Requirements & Tech Stack

• Prior experience in accounts payable (or a similar financial role).
• Proficiency with accounting software and Microsoft Excel.
• Experience with NetSuite.

Qualifications

• Bachelor’s degree in accounting, finance, or related field (or equivalent work experience).
• Knowledge of accounting principles, practices, and regulations.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and collaborate with a team.