Administrative Assistant

About the Role

Atria Senior Living creates communities where employees thrive in their work, helping residents thrive in their homes.

Key Responsibilities

• Performs administrative and business office services tasks as assigned by the Community Business Director.
• Assists the Community Business Director with accounts receivable functions, including:
• Maintaining resident data in systems and files.
• Input of ancillary charges and monthly billing statement generation.
• Review of aging reports and supporting collection efforts.
• Assists the Community Business Director with accounts payable, including:
• Coding of invoices.
• Data entry into systems.
• Making copies and filing of vendor files.
• Assists the Community Business Director with payroll functions, including:
• Running daily punch reports.
• Correcting missed punch corrections.
• Supporting pay period end functions and filing.
• Training staff on proper time clock procedures.
• Assists the Community Business Director with human resource functions, including:
• New hire orientation, enrollment, and plan changes.
• Maintaining personnel files (with controlled access).
• Tracking of FMLA, Worker’s Compensation, and other programs as assigned.
• Assists the Community Business Director with month-end close procedures, including:
• Collection of month-end accruals from department heads.
• Assisting with account research as necessary.
• Assists with direct phone coverage with receptionist staff.
• Manages and orders community office supplies as needed.
• Supports sales efforts by scheduling tours, completing phone inquiries, and conducting tours as needed.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as needed and/or assigned.

Requirements & Tech Stack

• Proficient computer skills with experience using Microsoft Office.
• Ability to navigate the internet.
• Must successfully complete all Atria specified training programs.
• Adherence to State required training guidelines.

Qualifications

• High school diploma or General Education Degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.
• Able to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Able to work various schedules and shifts as needed.