Office Coordinator & HR Support Executive

About Micron ERP

Micron ERP is building school management software for private schools across Punjab and India, enabling digital operations for principals, teachers, and administrators. We are an early-stage EdTech startup with a growing team, and our Mohali office is the physical hub for our operations.

About the Role

We are looking for an organized, friendly, and dependable Office Coordinator to be the on-ground anchor of our Mohali office. As our HR Manager works remotely, you will be our on-site presence, handling front desk duties, supporting new hire onboarding, coordinating interviews, and ensuring smooth day-to-day office operations. This is a high-trust, high-visibility role, serving as the first point of contact for candidates, vendors, and visitors, and supporting our remote HR Manager with tasks requiring a physical presence.

Key Responsibilities

Front Desk & Office Management

• Greet and assist visitors, candidates, and vendors.
• Manage incoming calls and route them to the appropriate person.
• Maintain office supplies, coordinate cleanliness, and ensure general upkeep.
• Handle courier dispatch and receiving, including signed documents and letters.
• Coordinate with building management and vendors for maintenance needs.

HR On-Ground Support

• Collect and verify physical documents from new hires (ID proofs, certificates, signed letters) on behalf of the remote HR Manager.
• Assist with new hire desk setup and welcome on their first day.
• Coordinate and host in-person interviews at the office, including greeting candidates, managing the waiting area, and notifying interviewers.
• Maintain physical employee files and documentation.
• Support the HR Manager with day-to-day administrative tasks requiring an on-site presence.

General Administration

• Manage the office calendar and meeting room bookings.
• Handle basic data entry and record keeping.
• Manage petty cash for small office expenses.
• Support the founding team with ad hoc administrative tasks.

Requirements & Tech Stack

• Based in or near Mohali — able to commute to TDI Business Centre daily.
• Presentable, well-spoken, and comfortable greeting visitors and candidates.
• Good communication in Punjabi, Hindi, and English.
• Comfortable with MS Office (Word, Excel) and basic Google Workspace tools.

Qualifications

• Graduate or currently pursuing graduation — any stream.
• Organized and detail-oriented — comfortable managing documents and records accurately.
• Trustworthy and discreet — will handle sensitive employee documents and information.
• Freshers with the right attitude are welcome.

What We Offer

• Fixed salary: ₹10,000 – ₹15,000 per month based on experience.
• Stable, professional office environment at TDI Business Centre, Mohali.
• Direct exposure to the founding team and company operations.
• Clear growth path into a broader HR or Operations role as the company scales.
• Opportunity to be a central, trusted part of a growing early-stage startup.