Administrative Assistant

Administrative Assistant / Office Coordinator

About the Role

This role is at the center of operations for a respected, established law firm in the Atlanta area. The position will help shape how the office runs, looks, and feels day-to-day. No legal experience is required; attitude and aptitude are prioritized. Recent college graduates with professional office experience are encouraged to apply.

Why Join Us?

• Learn the Business of Law: Gain hands-on exposure to conflict checks, new client intake, closings, continuing legal education programs, and legal technology.
• Variety: Each day offers different tasks, from planning client seminars and holiday parties to managing community sponsorships and preparing new hire workspaces.
• Ownership and Visibility: Be the go-to person for office logistics, events, and facilities, working directly with firm leadership and attorneys.
• Creative and Marketing Outlet: Assist with client events, community involvement, and client appreciation efforts.
• Competitive Pay and Benefits:
• Salary: $50,000 - $65,000 per year
• Health, dental, vision, life, and disability insurance
• 401(k)
• Paid time off
• Predictable Schedule: Monday through Friday, standard business hours, with occasional overtime.

Key Responsibilities

• Attorney & Administrative Support:
• Manage attorney calendars, meetings, and travel arrangements.
• Process expense reports and reimbursements.
• Assemble closing binders, signature packets, and corporate records.
• Organize documents in the firm’s document management system.
• Client Intake & Engagement:
• Run conflict searches and track clearances.
• Open new client matters and maintain accurate client records in the firm’s legal software.
• Send engagement letters for e-signature, track their status, and file executed copies.
• Office Experience & Operations:
• Maintain office organization, stock, security, and client readiness.
• Coordinate meeting logistics, conference room scheduling, catering, and room technology.
• Handle mail, overnight shipments, and couriers.
• Provide front desk backup for visitors, deliveries, and office access.
• Events & Client Relations:
• Plan and coordinate client events, seminars, and office gatherings.
• Support local business development and community involvement.
• Manage client gifts and holiday cards.
• Support attorney-led continuing legal education programs (setup, A/V, sign-in, credit forms).
• Facilities & Technology:
• Liaise with building management and vendors for maintenance and facilities needs.
• Support office safety and compliance efforts.
• Serve as the office’s IT point of contact for service calls and new hire workspace/equipment setup.

Requirements & Tech Stack

• Professional office experience (recent college grads encouraged to apply).
• Familiarity with legal software, document management systems, and office technology is a plus.
• Experience with event planning and coordination is a plus.
• Basic understanding of facilities management and IT support is beneficial.

Qualifications

• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Proactive and self-motivated attitude.
• Aptitude for learning new processes and systems.