Administrative Assistant

DP FOX HOLDINGS, L.L.C

About the Role

DP Fox Ventures, LLC is seeking an entry-level Administrative Assistant to help keep a busy front office running smoothly and professionally. This role exists to ensure visitors, callers, and internal teams receive timely, accurate support while you launch your career and develop skills in office operations and marketing coordination.

Key Responsibilities

• Managing a multi-line phone system and routing inquiries appropriately
• Welcoming guests and coordinating visitor check-in with staff
• Handling mail processing, shipping (including certified/express), and end-of-day drop-offs
• Completing faxing, copying, and typed correspondence
• Assisting and supporting the marketing department
• Maintaining office and beverage supply inventory, ordering, stocking, and budget tracking
• Coordinating conference room calendars, set-ups/tear-downs, refreshments, and equipment requests

Requirements & Tech Stack

• Proficiency in Word, Excel, and Outlook

Qualifications

• Excellent written and verbal communication
• Ability to multi-task in a fast-paced environment
• Recent college graduate with marketing and communications degree