Email Marketing Operations Assistant

About the Role

Future Finance is building the next generation of financial media. This role is primarily an execution and operations role, focused on the day-to-day execution of email marketing campaigns across multiple brands. The responsibility will be to ensure campaigns are loaded, checked, scheduled, and sent accurately and on time.

Key Responsibilities

• Load and schedule 7 Future Finance campaigns per week on ActiveCampaign / Iterable (free newsletter)
• Load and schedule 5 paid newsletter campaigns per week on Beehiiv
• Assist with scheduling 1-2 daily email broadcasts for Decentralized Masters
• Upload provided copy, subject lines, preview text, images, and links
• Ensure campaigns are sent to the correct audience segments at the correct times
• Thoroughly QA emails before scheduling, including formatting, links, tracking, segmentation, and send settings
• Maintain campaign calendars and trackers
• Flag missing information, inconsistencies, or potential mistakes before campaigns go live
• Assist with last-minute scheduling changes when needed
• Schedule/segment SMS broadcasts as we roll out SMS campaigns

Requirements

• Attention to detail is the #1 priority.
• Takes ownership of work and can be trusted to execute accurately without constant supervision.
• Excellent attention to detail: Catches mistakes in links, formatting, targeting, scheduling, messaging (user experience), etc.
• Ownership and good judgment: Proactively flags anything that looks incorrect or unusual and asks questions when needed.
• Reliability: Consistently meets deadlines and ensures campaigns are ready on time.
• Organization: Can manage multiple brands, campaigns, and schedules without letting things slip.
• Ability to follow processes: Comfortable working with SOPs, checklists, and established workflows.
• Proactive communication: Flags blockers early rather than waiting until the last minute.
• Independent execution: Can take responsibility for recurring tasks after training.
• Tech-savvy and trainable: Comfortable learning new software and picking up tools quickly.

Tech Stack

• ActiveCampaign
• Iterable
• Beehiiv
• SMS

What You Won't Be Responsible For

• Writing email copy or subject lines
• Developing email marketing strategies
• Creating offers or promotional campaigns

Availability: Must be available and responsive between 9:00 AM and 3:00 PM Eastern Time (ET) on working days.