School Clerk I, Clerical Support

Key Responsibilities

• Provide general clerical support, function as receptionist and/or registrar for the local school.
• Perform general financial and accounting duties as assigned.
• Prepare and transcribe various reports, forms, memos, and letters.
• Prepare work orders, purchase orders, and/or item orders from oral and written requests.
• Organize and maintain files including interdepartmental correspondence, school correspondence, student enrollment, and confidential materials.
• Route incoming and outgoing correspondence and materials accurately and quickly.
• Utilize telecommunication equipment courteously and efficiently.
• Process information requests accurately and quickly.
• Operate and maintain routine office machinery.
• Process student enrollment or withdrawal and student personnel files in accordance with school system procedures.
• Maintain student personnel records in accordance with school system procedures.
• Assist with switchboard functions as needed.
• Maintain and communicate a general working knowledge of local school and school system public information, policies, procedures, and events with internal and external customers.
• Communicate with all parties in a businesslike, courteous, and efficient manner.
• Represent the division professionally in all aspects of communication.
• Help cultivate a responsive and customer-centered climate.
• Seek ways to be responsive to the needs of staff.
• Handle internal and external customers graciously and effectively.
• Direct inquiries to the appropriate division personnel.
• Assist with new projects in the local school.
• Perform other duties as assigned.

Requirements & Tech Stack

• Office or clerical environment experience.
• Typing skills.
• Filing skills.
• Knowledge of basic bookkeeping skills.
• Technology skills.

Qualifications

• H.S. Diploma or General Education Degree or equivalent.
• Ability to communicate effectively and courteously with the public, students, and staff.
• Demonstrated skills in oral and written communication.
• Ability to follow oral and written instructions quickly and accurately.
• Ability to analyze existing processes and identify areas for improvement.
• Ability to act as a representative of Gwinnett County Public Schools.
• Ability to work across functional boundaries and interact with employees at all levels of the organization.
• Ability to operate a motor vehicle in performance of duties.

License and Certification Qualifications: None Required.

Physical Demands: Ability to sit for extended periods, talk, hear, stand, walk, use hands to touch/handle/feel/reach, occasionally stoop/kneel/crouch, occasionally lift and/or move up to 25 pounds. Specific vision abilities include close vision, distance vision, color vision, depth perception, and ability to adjust focus.