Administrative Specialist

About the Role

Provides administrative support for the Poultry Health, Ruminant Health, and Emergency Management Programs within Animal Health Programs at Clemson University Livestock-Poultry Health. This is an in-person position headquartered in Columbia, SC. Primary support will be for the Poultry Health Program. Duties include day-to-day office operations, document handling, communication, supporting team activities, coordinating tasks, and maintaining efficient workflows.

Key Responsibilities

• 50% - Poultry Programs and National Poultry Improvement Plan (NPIP) Support:
• Provide administrative and programmatic support for the National Poultry Improvement Plan (NPIP), poultry disease surveillance, poultry traceability initiatives, cooperative agreements, and grant programs.
• Maintain accurate paper and electronic records, databases, official correspondence, reports, and program documentation.
• Coordinate calendars, meetings, schedules, and program deadlines.
• Receive, document, and reconcile payments for NPIP supplies and certifications (checks, cash, money orders), and maintain appropriate receipts and financial logs.
• Assist with the planning, coordination, execution, and post-event activities for outreach programs, trainings, presentations, and industry events.
• Participate in the rotation of receptionist duties for the Livestock and Poultry Health (LPH) office.
• 35% - Emergency Programs Support:
• Provide administrative and program support for Animal Health Programs' emergency preparedness groups.
• Support planning, coordination, execution, and after-action activities for outreach events, trainings, presentations, exercises, and other program initiatives.
• Serve as a member of the Agency's Incident Management Team during trainings, drills, exercises, and actual disease response activities, as assigned.
• Responsibilities may require work beyond the normal schedule and routine duties to support emergency operations and agency response needs.
• Provide administrative support to the ESF-17 Team during gubernatorial emergency activations.
• Perform assigned administrative and coordination functions to support effective emergency response operations.
• Assist with emergency response outreach and communications to poultry and livestock industries.
• Support continuity of Poultry Programs operations during emergency activations and ensure essential administrative and program functions are maintained throughout the response.
• 15% - Ruminant Programs Support:
• Assist with maintaining paper and electronic records, databases, reports, cooperative agreements, and grant documentation.
• Assist with disease surveillance and response activities involving regulated animal diseases.
• Other duties as assigned.

Requirements & Tech Stack

• Fundamental working knowledge of concepts, practices, and procedures.
• Ability to apply knowledge in varied situations.
• High school diploma.
• Related clerical experience may be substituted for a high school diploma.

Qualifications

• No fiscal responsibility for the department's budget.
• Not responsible for supervising employees.

Work Schedule & Conditions

• Standard Hours: 37.5 hours per week.
• Expected Salary Range: $31,000 - $41,000.
• Location: Columbia, SC.
• Essential Personnel Level: Emergency Response. This position is required to respond in the event of an emergency closure or modified operations to provide the University's initial response, including mission-essential functions.
• Overnight travel: 5%
• Chemical hazards: 5%
• Mechanical hazards: 5%
• Vibration: 5%
• Noise: 5%
• Wet and/or humid: 5%
• Exposure to dust/fumes: 5%
• Exposure to heat or cold: 10%
• Physical Requirements:
• Perceive, observe, clarity of vision: 75%
• Extends hands or arms in any direction: 10%
• Move, transport, raise or lower 50 lbs or more: 10%
• Recognize or inspect visually: 75%
• Communicate, converse, give direction, express oneself: 80%
• Position self to accomplish task (i.e., stoop, kneel, crawl): 10%
• Ascend or descend (i.e., stairs, ladder): 5%
• Use hands or feet to operate or handle machinery, equipment, etc.: 5%
• Walk or move about: 25%
• Sit (stationary position) for prolonged periods: 75%
• Stand for Prolonged Periods: 10%