Event Coordinator

About the Role

BCIC is hiring a Coordinator – Events & Member Relations to support the Chamber’s events, member coordination, and day-to-day operational activities. The ideal candidate will possess strong communication and coordination skills, be comfortable interacting with members and stakeholders, and manage multiple activities efficiently.

Key Responsibilities

• Coordinate and support BCIC events, conferences, seminars, workshops, and member meetings.
• Handle end-to-end event coordination including invitations, registrations, venue coordination, vendors, logistics, and participant follow-up.
• Coordinate regularly with BCIC members regarding events, meetings, programs, and Chamber initiatives.
• Maintain member communication and assist with member engagement activities.
• Follow up with members, speakers, sponsors, partners, and other stakeholders as required.
• Support committees and internal teams in organizing meetings and programs.
• Prepare event-related documents, attendance lists, reports, presentations, and correspondence.
• Maintain proper records and databases related to members, events, and Chamber activities.
• Assist in the day-to-day administrative and operational activities of the Chamber.
• Coordinate internally with different teams to ensure timely completion of assigned activities.
• Provide on-ground support during events and programs.
• Carry out other responsibilities assigned by the management from time to time.

Requirements & Tech Stack

• Good communication and interpersonal skills.
• Strong coordination and follow-up abilities.
• Good organizational and time-management skills.
• Ability to interact professionally with industry members, senior executives, speakers, and stakeholders.
• Working knowledge of MS Office, email communication, Excel, and presentations.
• Ability to multitask and work independently as well as with a team.
• Willingness to provide event support beyond regular office hours whenever required.
• Proficiency with office productivity tools and event management software.
• Familiarity with basic budgeting and reporting.
• Ability to work on-site in Bengaluru.

Qualifications

• Graduate in any discipline.
• Prior experience in event coordination, member relations, association/chamber activities, administration, or stakeholder management will be preferred.
• Candidates with a proactive approach and good professional communication skills are encouraged to apply.
• Candidates should possess excellent Communication and Customer Service skills to interact effectively with members, partners, and vendors.
• Candidates should possess relevant Sales and stakeholder engagement skills to support sponsorships, partnerships, and event participation.
• Strong organizational and time-management abilities, with attention to detail and the capacity to manage multiple events and deadlines.
• Ability to adapt to dynamic event requirements, including occasional extended hours.
• Prior experience in event coordination, hospitality, or association/industry body environments is an advantage.
• A relevant diploma or degree in Event Management, Business, Marketing, Hospitality, or a related field is preferred.