Associate Program Manager, Strategic Initiatives

About the Role

The American Heart Association is seeking an Associate Program Manager, Strategic Initiatives, to join our Integrated Care Initiatives team. This position supports planning, coordination, communications, and performance tracking for the Heart Valve Initiative (HVI) and other key projects. The role translates strategy into action by coordinating priority workstreams and stakeholders, supporting funding commitments, tracking performance, strengthening partnerships, and helping ensure high-quality program delivery and measurable progress. This is a full-time, benefits-eligible, grant-funded position with an anticipated term through December 31, 2030.

Key Responsibilities

• Program Planning and Execution Support
• Maintain initiative's work plans and support the execution of priorities and funded deliverables.
• Coordinate activities across workstreams and track timelines, dependencies, and follow-up items.
• Develop concise summaries, briefing materials, and implementation resources.
• Review program activities for alignment with strategic priorities and initiative goals, and elevate potential misalignment.
• Stakeholder Engagement and Communications
• Coordinate communications with internal teams, volunteers, sponsors, and external partners.
• Develop meeting materials, presentations, updates, talking points, and other program communications.
• Support meetings and working groups by preparing agendas, documenting decisions, and tracking next steps.
• Performance Measurement and Reporting
• Track program milestones, performance indicators, and outcomes against established work plans and targets.
• Organize and summarize qualitative and quantitative information for improvement and decision-making.
• Contribute to reports, dashboards, leadership updates, and accurate program documentation.
• Grant and Operational Coordination
• Support grant requirements, documentation, budget tracking, and organizational processes.
• Coordinate assigned inputs for procurement, contracting, vendor management, and resource planning.
• Flag risks, changing needs, or issues to the appropriate program lead.
• Continuous Improvement and Team Collaboration
• Help improve program processes, tools, templates, and shared resources.
• Participate in collaborative planning and problem-solving across the portfolio.
• Perform other duties reasonably within the scope of the role.

Requirements & Tech Stack

• Proficiency with Microsoft Office.
• Willingness to learn program tracking, collaboration, dashboard, or CRM tools.

Qualifications

• Bachelor's degree in public health, healthcare administration, nonprofit management, business, communications, or a related field, or an equivalent combination of education and experience.
• Typically requires less than two (2) years of related work experience.
• Two (2) to four (4) years of experience in program coordination, healthcare, public health, or a nonprofit setting is preferred.
• Strong organization, communication, and follow-through skills, with the ability to manage multiple priorities.
• Ability to synthesize information and work effectively with cross-functional teams and external stakeholders.
• Experience supporting healthcare, public health, quality improvement, education, patient engagement, or funded programs is preferred.
• Familiarity with performance tracking, dashboards, CRM systems, or cross-sector partnerships is preferred.