Administrative Assistant
Torentify
United StatesFresher54m agovia LinkedIn
About the Role
Mass General Brigham is seeking an Administrative Support professional to provide routine administrative and secretarial assistance between Newton-Wellesley Pathology and Brigham and Women's Faulkner Hospital. This role supports the day-to-day administrative needs of an individual, group, or department under moderate supervision.
Key Responsibilities
- Prepare reports, meeting minutes, correspondence, and other administrative documents
- Create and edit documents, spreadsheets, and presentations
- Manage schedules, arrange appointments, and prepare itineraries
- Coordinate meetings, travel arrangements, and conference calls
- Complete expense reports and assist with payroll and transcription tasks as needed
- Answer and transfer phone calls
- Proofread and edit written materials and assist with departmental applications when required
- Coordinate the ordering of supplies and equipment
- Maintain familiarity with business unit policies and procedures
- Handle sensitive, complex, and confidential communications when necessary
- Complete routine administrative tasks under moderate supervision
- Perform other duties as assigned and comply with organizational policies and standards
- Willing to commute to Brigham and Women's Faulkner Hospital to provide vacation coverage
Requirements & Tech Stack
- Basic understanding of office procedures, including filing, copying, scanning, printing, and faxing
- Basic proficiency in Microsoft Office
- Ability to operate a phone system and standard office equipment
Qualifications
- High school diploma or equivalent
- Ability to manage personal time and coordinate the time of others
- Strong verbal and written communication skills
- Strong customer service and interpersonal skills
- Zero to one year of administrative assistant or secretarial experience
Location and Work Schedule
- Work arrangement: Onsite
- Work location: 2014 Washington Street
- Work schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.
- Scheduled hours: 40 hours per week
- Shift: Day shift
- Weekend work is not required
Compensation
- Hourly pay range: $17.71–$23.55
- Pay is determined based on relevant skills, experience, education, certifications, and other job-related factors.