Legal Administrative Assistant

Location: Berkeley, California

Position: Full-Time, On-Site

Schedule: Monday–Friday, 9:00 a.m. to 5:00 p.m.

Compensation: $26-$30/hour

About the Firm

Drexler & Drexler is a small law firm focused on estate planning and trust and estate matters. The firm prides itself on providing thoughtful, personalized service and maintaining a professional, welcoming office. They are looking for a dependable, organized, and proactive individual to join their team and help keep the firm's day-to-day operations running smoothly.

Position Overview

The Legal Administrative Assistant will support the attorney and Legal Assistant/Client Matter Coordinator with the administrative and operational needs of the practice. The role offers variety and the opportunity to take increasing ownership of office processes.

Key Responsibilities

• Billing and Financial Administration

• Assist with monthly client billing, including gathering billing information, preparing invoices, reviewing them for completeness, and sending them to clients.

• Record client payments and maintain accurate billing and payment records.

• Track business bills, subscriptions, and recurring expenses for Drexler & Drexler and Cutrell.

• Maintain a system for tracking payment due dates and flag upcoming obligations.

• Enter and organize financial transactions and maintain supporting records.

• Perform monthly QuickBooks reconciliation and identify discrepancies.

• Assist with other routine billing and bookkeeping tasks.

• General Office Management

• Help keep the office organized, professional, and welcoming.

• Order office supplies and monitor inventory.

• Receive, sort, distribute, and send mail and deliveries.

• Maintain general office organization.

• Coordinate routine office needs, vendors, subscriptions, and service providers.

• Maintain administrative records, checklists, and recurring-task systems.

• Identify office needs and help develop practical ways to improve organization and efficiency.

• Legal Administrative Support

• File, scan, copy, organize, and maintain physical and electronic documents.

• Help prepare and organize documents for client meetings, signings, and legal filings.

• Track filing confirmations and promptly report rejected submissions, missing documents, or potential deadline concerns.

• Assist the attorney and Legal Assistant/Client Matter Coordinator with overflow administrative tasks.

• Team and Workflow Support

• Work collaboratively to support the efficient handling of client matters.

• Keep track of assigned tasks and follow through without frequent reminders.

• Communicate promptly about outstanding tasks, approaching due dates, missing information, and issues requiring attention.

Qualifications

• Strong organizational skills and attention to detail.
• Dependable, proactive, and comfortable taking responsibility for assigned tasks.
• Good written and verbal communication skills.
• Comfortable working with numbers, invoices, and financial records.
• Basic computer proficiency and willingness to learn office software and new systems.
• Ability to manage multiple priorities and ask questions when clarification is needed.
• Professionalism and discretion when handling confidential client and financial information.
• Willingness to pitch in with a variety of tasks and contribute to a small team.
• Prior experience in a law firm is not required.
• Training will be provided.

Skills & Technologies (if applicable)

• QuickBooks (experience is a plus)
• Billing software
• Bookkeeping
• Office administration
• Legal support (experience is a plus)

What We Offer

• A full-time position with the opportunity to develop new skills and take on increasing responsibility.
• A collaborative, professional environment in a small law firm.
• The opportunity to build a lasting working relationship and make a meaningful contribution to the practice.