Administrative Assistant/Receptionist

About the Role

Velosio is seeking an Administrative Assistant/Receptionist to support day-to-day operations in our Atlanta office. This role will serve as the face of the office, manage the front reception area, coordinate leadership calendars and meeting logistics, and provide general administrative support. The ideal candidate is highly organized, service-oriented, detail-focused, and comfortable balancing front desk responsibilities with frequent scheduling requests. This role is in-person 5 days a week at our office located at 300 Galleria Pkwy, Atlanta GA 30339.

Key Responsibilities

• Reception and Office Support
• Serve as the primary point of contact for the Atlanta office and create a positive first impression for all visitors.
• Greet employees, candidates, clients, vendors, and other visitors in a warm and professional manner.
• Maintain the reception area, conference rooms, common spaces, and shared office resources in a professional and organized manner.
• Coordinate visitor arrival, office access, room reservations, and basic onsite logistics.
• Manage incoming and outgoing mail, deliveries, and courier requests.
• Monitor office inventory and coordinate orders for supplies and other workplace needs.
• Escalate facilities or technology issues to the appropriate internal team or vendor.
• Calendar and Meeting Coordination
• Own day-to-day scheduling support for designated leadership team members.
• Coordinate internal and external meetings across multiple calendars and time zones.
• Proactively identify and resolve scheduling conflicts while considering business priorities.
• Maintain recurring leadership meeting cadences and keep calendar details accurate and current.
• Coordinate meeting logistics, including rooms, Microsoft Teams links, agendas, catering, and visitor information.
• Communicate schedule changes promptly and professionally to all affected participants.
• Administrative Support
• Prepare correspondence, spreadsheets, presentations, meeting materials, and other documents as requested.
• Assist with travel arrangements, expense processing, and basic recordkeeping.
• Maintain organized electronic files and administrative tracking tools.
• Provide support for onboarding activities, office events, and special projects.
• Handle confidential or sensitive information with discretion and sound judgment.
• Perform other administrative duties as assigned to support leadership and office operations.

Requirements & Tech Stack

• Strong organizational skills and the ability to manage multiple priorities with close attention to detail.
• Excellent verbal and written communication skills and a professional, service-oriented approach.
• Working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Confidence coordinating calendars and communicating with employees at all levels of the organization.
• Good judgment, dependability, and discretion when handling confidential information.
• A proactive mindset and willingness to help wherever needed.

Qualifications

• Associate's degree required; bachelor's degree preferred.
• Up to three years of experience in administrative support, reception, customer service, hospitality, or a related environment.