Administrative Assistant

Walmart

Key Responsibilities

• Provide assistance to department with calendars and organizing meeting activities by helping supervisors or team with scheduling, maintaining, and updating calendar events.
• Resolve scheduling conflicts.
• Respond to requests for scheduling and meetings.
• Assist with planning and coordination of department or divisional activities and meetings.
• Manage, maintain, and schedule meeting rooms.
• Utilize business and process knowledge to provide assistance with communications (electronic, verbal, written).
• Answer, review, direct, and transfer calls.
• Take messages.
• Evaluate and resolve caller requests, issues, and questions, ensuring discretion and confidentiality.
• Draft, proof, and update presentations using computer software.
• Compose and organize written email and other electronic communications (e.g., memos, vendor responses) at the direction of others.
• Manage communication and follow-up against set standards.
• Provide assistance to department with data management by utilizing computer programs and software to prioritize, compile, validate, and maintain data and information in documents, business tools, and electronic forms.
• Research and resolve data errors.
• Identify and escalate data patterns, trends, risks, and concerns.
• Maintain security and confidentiality of information.
• Create presentations, reports, and templates.
• Assist with department operations by listening to and resolving requests.
• Evaluate and submit supply requests within department budget.
• Ensure office equipment is maintained.
• Act as a coordinator or liaison for visiting associates and guests.
• Receive, interpret, and process invoices and expense reports against a standard.
• Plan and prepare for key events or dates (e.g., new associate onboarding, evaluations, people-related activities).
• Monitor deadlines and communicate between relevant partners.
• Schedule travel-related activities.
• Coordinate and monitor completion of department or business-related processes.
• Complete work assignments and priorities by using policies, data, and resources.
• Collaborate with managers, coworkers, customers, and other business partners.
• Identify priorities, deadlines, and expectations.
• Carry out tasks, communicate progress and information.
• Determine and recommend ways to address improvement opportunities.
• Adapt to and learn from change, difficulties, and feedback.
• Comply with company policies, procedures, and standards of ethics and integrity by implementing related action plans, using the Open Door Policy, and applying these in executing business processes and practices.

Qualifications

• Demonstrates and encourages respect for others.
• Drives a positive associate and customer/member experience for all.
• Embraces differences in people, cultures, ideas, and experiences.
• Supports workplaces where associates feel seen and connected through a culture of belonging so all associates thrive and perform.
• Contributes to an environment allowing everyone to bring their best selves to work.
• Demonstrates engagement and commitment to the team.
• Develops others through feedback, coaching, mentoring, and developmental opportunities.
• Recognizes others' contributions and accomplishments.
• Builds strong and trusting relationships with team members and business partners.
• Works collaboratively to achieve objectives.
• Communicates with impact and listens attentively to a range of audiences.
• Demonstrates energy and positivity for own work.
• Maintains and promotes the highest standards of integrity, ethics, and compliance.
• Models the Walmart values and leads by example to foster culture.
• Supports Walmart's goal of becoming a regenerative company by making a positive impact for associates, customers, and the world around us.
• Follows the law, code of conduct, and company policies, and encourages others to do the same.
• Supports an environment where associates feel comfortable sharing concerns.
• Reinforces culture of non-retaliation.
• Listens to concerns raised by associates and takes action.
• Acts with accountability for achieving results in a way that is consistent with values.
• Is consistently humble, self-aware, honest, and transparent.
• Delivers results while putting the customer/member first and applying an omnimerchant mindset.
• Acts with an Every Day LowCost mindset to drive value and Every Day Low Prices for customers/members.
• Adopts a broad perspective that considers data analytics, customer/member insights, and different parts of the business when making plans.
• Consistently raises the bar and seeks to improve.
• Demonstrates curiosity and a growth mindset.
• Seeks feedback, asks thoughtful questions, supports innovation and intelligent risk-taking.
• Exhibits resilience in the face of setbacks.
• Implements and supports continuous improvements and willingly embraces new digital tools and ways of working.

Requirements & Tech Stack

• Computer software
• Computer programs and software