Government Tender & Documentation Executive

Key Responsibilities

• Tender Review: Review RFPs and tender documents to identify eligibility criteria, mandatory documents, EMD, tender fees, submission deadlines and other requirements.
• Documentation & Compliance: Prepare and compile technical bids, company credentials, work orders, experience certificates, statutory registrations, declarations, undertakings and other prescribed documents.
• Online Bid Filing: Manage registrations, document uploads and bid submissions on GeM and other government e-tendering portals, ensuring accuracy and timely submission.
• BOQ & Commercial Documentation: Coordinate with Finance and Business Development teams for financial bid formats, BOQs, fee payments and other commercial requirements.
• Internal Coordination: Liaise with HR, Finance, Legal, Operations and leadership to collect documents, approvals and supporting information.
• Tender Tracking: Maintain a tracker of active tenders, deadlines, submissions, corrigenda, clarifications, bid status and outcomes and eligible criteria for tenders reviewed.
• Post-Submission Support: Track evaluation updates, respond to document requests and coordinate additional submissions as required.
• Document Management: Maintain an organized repository of company credentials, statutory documents, standard templates and previously submitted bids.

Qualifications & Skills

• Graduate/Post graduate in any discipline; qualification in Commerce, Business Administration or a related field is preferred.
• 0-2 years of hands-on experience in government tender filing, bid documentation or e-procurement.
• Good to have: Working knowledge of GeM, CPPP and state government tender portals.
• Good to have: Understanding of RFPs, technical bids, financial BOQs, EMD and tender compliance requirements.
• Must have: Proficiency in MS Excel, Word, PDF tools and online documentation platforms.
• Must have: Strong attention to detail, follow-up skills and ability to manage multiple deadlines.
• Good written communication, coordination and record-management skills.

Preferred Experience

• Experience in government tenders for digital marketing, social media management, advertising, PR, creative services, media production or communications projects will be an advantage.

Key Performance Indicators

• Timely and accurate submission of tenders.
• Completeness and compliance of bid documentation.
• Zero avoidable disqualifications due to documentation errors or missed deadlines.
• Effective tracking of tender updates and submission milestones.
• Maintenance of an updated and readily accessible tender repository.