Office Administrator

About the Role

Rock West Composites is seeking an Office Administrator for its San Diego, CA location. This role provides organizational and clerical support across the organization and serves as the first point of contact for the company. The position reports to the Accounting Supervisor.

Key Responsibilities

• Greet, welcome, and direct visitors.
• Answer, screen, and forward incoming phone calls, managing the phone system.
• Receive, sort, and distribute daily mail.
• Manage filing systems.
• Record information.
• Update paperwork and maintain documents.
• Organize and maintain office common areas.
• Perform general office clerk duties and errands.
• Coordinate events.
• Maintain supply inventory and order front office supplies.
• Maintain office equipment.
• Enter information into databases.
• Ensure reception area is tidy and presentable.
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety procedures and controlling access.
• Update calendars and schedule meetings.
• Update and maintain company phone list and directory.
• Assist office personnel with various clerical tasks.
• Other duties as assigned.

Requirements & Tech Stack

• Microsoft Office Suite proficiency.
• Hands-on experience with office equipment (e.g., fax machines, printers).
• Valid driver license.
• Ability to write clearly and assist with word processing.
• Ability to work under limited supervision.
• Ability to be resourceful and proactive.
• Customer service attitude.
• Bilingual (English/Spanish) highly preferred.

Qualifications

• High school diploma or associate’s degree.
• Experience as an office assistant, receptionist, or in a related field.
• Warm personality with strong communication skills.
• Great communication skills.
• Professional attitude and appearance.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• U.S. Person under 22 CFR 120 (due to ITAR Restrictions). Must be authorized to work in the U.S. without sponsorship.