Admin Svcs Coordinator

About the Role

As a CBRE Administrative Services Coordinator, you will provide administrative support to a department or manager. You’ll answer, screen and forward telephone calls, greet customers and resolve customer complaints. This job is part of the Administrative Services job function.

Key Responsibilities

• Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
• Answer and route calls to appropriate personnel or voicemail.
• Respond to routine inquiries and provide information about the organization.
• Maintain confidentiality of all calls and information.
• Issue visitor's passes, validate parking and maintain guest logs.
• Assist with scheduling meetings and preparing conference rooms.
• Maintain reception area, conference rooms, and kitchen areas.
• Interact with vendors for events and coordinate setup in conference rooms.
• Write routine reports and correspondence.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems.
• Deliver output by following defined procedures and processes under close supervision.

Requirements & Tech Stack

• High School Diploma or GED.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills (ability to calculate simple figures such as percentages, discounts, and markups).
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.