Office Manager

Rainbow Restoration of Milwaukee

About the Role

This Administrative position is a key team member supporting the work of management and other staff. You are responsible for office management, clerical, receptionist, bookkeeping, and project-based work to contribute to the day-to-day operations. Exemplifying our code of values, you must show respect and courtesy to all customers and fellow team members.

Key Responsibilities

• Receive incoming calls in a professional and courteous manner
• Assist with the scheduling of services
• Clerical duties as required including mail processing, customer and job data entry
• Notify customers of service call status and follow up with customers after the work is completed
• Call potential customers to explain company services and solicit business
• Bill customers for work performed
• Collect all monies from all sources (accounts receivables)
• Pay vendors for services used (accounts payable)
• Perform other duties as required.

Requirements & Tech Stack

• Computer literate with proficiency in the use of Microsoft Office (Word, Outlook, Excel) and other computer software
• Experience with QuickBooks
• Experience in Xactware software would be helpful, but not mandatory
• Ability to learn new computer software
• Strong written and verbal communication skills
• Detail-oriented with strong data entry skills
• Professional appearance and personality
• Team player who can work independently
• Willing to train supporting team members
• Career-minded mentality planning for future positions/ownership

Compensation

• Administrative Assistant (entry level/minimal experience): $14.50-$15.50 Hr.
• Administrative Assistant 1: $16-$18 Hr.
• Administrative Assistant 2: $18-$20 Hr.
• Bookkeeper / Manager: $20-$25+ Hr. (competitive based on experience)