Clerical Assistant 2, Warren State Hospital

About the Role

As a Clerical Assistant 2 with the Department of Human Services, you will support essential medical services at Warren State Hospital. This role offers daily challenges and the chance to build strong organizational and communication skills, contributing to the smooth operation of the office and enabling staff to focus on their mission.

Description of Work

This position provides clerical support for medical and psychiatric operations and helps manage important tasks that keep Warren State Hospital running. The role involves communication, scheduling, record handling, and coordination with many units inside and outside the facility.

Key Responsibilities

• Medical Coordination: Support medical staff by managing schedules, gathering records, and arranging appointments with outside providers.
• Record Management: Handle confidential medical documents, maintain accurate logs, and track essential reports across departments.
• Contract Support: Assist in preparing and monitoring service contracts with medical specialists and agencies.
• Communication Duties: Work with staff, families, and outside providers to coordinate services and relay information.
• Administrative Tasks: Organize mail, prepare documents, manage travel arrangements, update manuals, and complete supply requisitions.

Work Schedule and Additional Information

• Full-time employment.
• Work hours: 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Overtime and travel as needed.
• Free Parking.
• Benefits include pay increases, paid leave, holidays, and opportunities for career advancement.
• Telework is not an option.
• Salary may be non-negotiable in some cases.
• Further communication regarding this position will be via email; check spam/junk folders.

Qualifications

Minimum Experience and Training Requirements

• Six months as a Clerical Assistant 1 (Commonwealth or equivalent Federal Government job title); OR
• Graduation from high school; OR
• An equivalent combination of experience and training.

Other Requirements

• Must meet the PA residency requirement.
• Must be able to perform essential job functions.

Legal Requirements

• A conditional offer of employment requires a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
• Conditional employment requires satisfactory criminal history reports (PA State Police and FBI clearance).

Application Process

• Resumes, cover letters, and similar documents will not be reviewed. Eligibility must be demonstrated on the application.
• If claiming education, attach a copy of college transcripts (unofficial acceptable).
• Applications must be submitted by the posting closing date. Late materials will not be accepted.
• Failure to comply with application requirements may eliminate you from consideration.
• All application materials and interview responses must reflect your own experience and qualifications. Generative AI tools may be used for preparation only; misrepresentation or falsification is not permitted.

Veterans Preference

• Pennsylvania law provides employment preference for qualified veterans. Learn more at www.pa.gov/agencies/employment/how-to-apply.html.

Telecommunications Relay Service (TRS)

• Use 711 for hearing and speech disabilities.
• If interview accommodations are needed due to a disability, discuss with the interviewer in advance.