Administrative Assistant OHSU Parking

Metropolis Technologies

About the Role

SP+, a Metropolis company, uses computer vision for checkout-free parking experiences.

Schedule

• Monday - Friday, 7:00 AM - 3:30 PM

Pay Rate

• $22.00 per hour

Key Responsibilities

• Answer incoming telephone calls
• Compose, edit, and/or type business correspondence and basic business documents
• Maintain organizational charts for Department
• Develop PowerPoint presentations for client meetings
• Distribute and sort incoming mail and faxes for office staff
• Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries
• Maintain and order office supplies
• Coordinate conference room reservations or group meetings
• Assist with office management duties as needed (e.g., operate and arrange maintenance of copier, fax machines, computer, and other office equipment)
• Maintain correspondence files and other electronic filing and/or hard copy filing either on-site or in storage
• Complete other administrative duties as assigned:
• Make travel arrangements
• Process and submit expense reports on behalf of direct managers
• Submit payment requests for invoices to the Accounts Payable Department
• Respond to customer inquiries (e.g., answer questions regarding the company’s parking facilities and requests for refunds)

Requirements & Tech Stack

• Proficiency in Microsoft Office and/or Google Suite required
• Must be a "team player"
• Must be a proven professional to interact with client
• FREE TriMet annual pass available

Qualifications

• Professional and excellent verbal and written communication skills
• Excellent grammar and spelling skills
• Diligent and conscientious; self-starter who can work with minimal supervision
• Excellent time management and organizational skills (multi-tasking, prioritization, deadline orientation)
• Excellent typing skills (speed and accuracy); Preferably at least 40 WPM or better
• Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs
• Ability to interact professionally and courteously with clients, customers, office personnel, and contractors
• Knowledge of modern office practices and procedures
• A professional appearance/presentation

Location

• US-OR-PORTLAND