Executive Assistant/ Business Analyst (Gov't Tech)

About the Role

Sikich is seeking a Business Analyst / Executive Assistant to support the U.S. Department of Health and Human Services (HHS), Office of the Assistant Secretary for Financial Resources (ASFR), Office of Finance (OF), Office of Financial Systems Policy and Oversight (OFSPO). This role serves as the primary operational and administrative partner to OFSPO executive leadership.

This is an early-career opportunity well suited to organized, detail-oriented professionals who want to build a foundation in federal financial management and executive operations.

Key Responsibilities

• Manage executive calendars, meeting requests, and scheduling for OFSPO leadership, reviewing calendars daily and looking ahead to deconflict double bookings, confirming priorities with the executive when commitments compete, and coordinating real-time changes throughout the workday.
• Prepare executives for upcoming meetings by reviewing commitments at least 24 hours in advance, securing agendas, read-aheads, and briefing materials, attaching them to calendar invitations, and coordinating conference rooms, audiovisual, and technology support.
• Assist with developing executive materials, including briefings, presentations, reports, agendas, talking points, correspondence, and decision-support summaries.
• Attend executive-level and program meetings as requested to capture notes, decisions, action items, owners, and deadlines, delivering agendas one business day before and minutes one business day after each meeting.
• Serve as the central intake and control point for documents requiring executive review, approval, or signature, including PDAS and DAS requests, resource management approvals, MOUs, and technical sign-offs, while maintaining a centralized signature tracker.
• Review incoming documents and executive-facing communications for completeness, formatting, grammar, clarity, context, and apparent factual or technical inconsistencies, coordinating with document owners and subject-matter experts to resolve issues before executive routing.
• Maintain a working understanding of OFSPO projects, priorities, risks, and stakeholder working patterns across the UFMS, FBIS, and CFRS portfolio.
• Serve as a first line of communication for contractors, vendors, and other stakeholders interacting with the executive office, triaging routine requests, tracking commitments and follow-ups, and elevating matters that require executive or government attention.
• Coordinate candidate outreach and interview logistics for executives and federal staff.
• Support business analysis for executive priorities and cross-functional initiatives by gathering information, identifying dependencies and risks, and developing dashboards, trackers, status reports, and workflows, including evaluating automation and AI-assisted approaches for accuracy, efficiency, and information sensitivity.
• Develop and maintain Standard Operating Procedures (SOPs) for recurring functions.
• Coordinate day-to-day office operations as the executive office point of contact, including supply replenishment, facilities service requests, first-line technology troubleshooting, visitor access, and GFE coordination for executive international travel.

Requirements & Tech Stack

• Must be willing to work on site in Washington, DC at the HHS Hubert H. Humphrey Building 5 days a week.
• U.S. Citizenship (required for HHS systems access) and ability to obtain/maintain a Public Trust clearance.
• Working proficiency with Microsoft 365, including Outlook calendar management, Word, Excel, PowerPoint, and Teams.
• Strong organizational skills and attention to detail.
• Strong writing and proofreading skills.
• Professional, courteous verbal communication skills.
• Discretion and sound judgment in handling sensitive information.
• Eagerness to learn federal processes and the HHS financial systems environment (UFMS, FBIS, CFRS).
• Interest in business analysis and process improvement.
• Ability to perform incidental physical tasks associated with office operations, including transporting supplies and lifting items of approximately 10–15 pounds.

Qualifications

• Bachelor’s degree in business, public administration, communications, or a related field (or equivalent experience).
• 0–2 years of administrative, office, or analytical experience, including internships, co-ops, or student roles.
• Preferred: Entry-level certification such as Microsoft Office Specialist (MOS), IIBA ECBA, or PMI CAPM.
• Preferred: Internship or prior work experience in a federal agency, government contractor, or professional services environment.
• Preferred: Exposure to scheduling, calendar management, reception, or front-office support for a manager or executive.
• Preferred: Familiarity with SharePoint, Jira, Confluence, or MS Project.
• Preferred: Exposure to productivity or automation tools such as Microsoft Copilot, Power Automate, or advanced Excel functions.
• Preferred: Coursework in finance, accounting, public administration, or information systems.