HR & Admin Executive

Role Objective

Kumar Equipment (India) Pvt. Ltd. is looking for a responsible and well-organized Admin & HR Executive to support day-to-day HR operations, employee coordination, office administration, documentation, attendance, recruitment support, and facility management. The role requires a candidate with good communication, coordination, documentation, and follow-up skills who can handle HR and administrative activities efficiently.

Key Responsibilities

HR Operations

• Maintain employee personal files, joining documents, and HR records.
• Support employee onboarding, induction, and documentation.
• Maintain employee database and update records regularly.
• Assist in attendance, leave, late-coming, and monthly HR data tracking.
• Coordinate with employees for documents, forms, and HR-related requirements.
• Support preparation of basic HR reports and HR MIS.

Recruitment Support

• Assist in job postings and resume screening.
• Coordinate interviews with candidates and hiring managers.
• Follow up with shortlisted candidates.
• Support offer documentation and joining formalities.
• Maintain recruitment trackers and candidate records.

Attendance & Payroll Support

• Maintain daily attendance records and leave data.
• Support monthly payroll inputs by providing attendance, leave, and employee updates.
• Coordinate for missing attendance or employee data.
• Maintain proper records related to employee attendance and working days.

Office Administration

• Manage day-to-day office administrative requirements.
• Coordinate with housekeeping, security, maintenance, pantry, and other service vendors.
• Maintain office stationery and consumable stock.
• Coordinate for office repairs, maintenance, and facility-related issues.
• Maintain records of office assets and administrative items.
• Ensure workplace cleanliness, discipline, and basic office readiness.

Vendor & Bill Coordination

• Coordinate with vendors for services, quotations, bills, and follow-ups.
• Maintain records of admin-related invoices and expenses.
• Verify basic supporting documents before forwarding bills for payment.
• Follow up with concerned departments for approvals where required.

Employee Coordination & Engagement

• Support employee communication and internal HR coordination.
• Assist in birthday celebrations, employee engagement activities, and office events.
• Help employees with routine HR and administrative queries.
• Maintain professional and supportive communication with employees.

Documentation & Compliance

• Maintain HR and admin records in an organized manner.
• Support documentation related to PF, ESI, employee records, and statutory requirements.
• Assist HR in maintaining registers, forms, and compliance-related files.
• Ensure confidentiality of employee and company information.

Requirements & Tech Stack

• Good communication and coordination skills.
• Basic knowledge of HR operations and office administration.
• Good knowledge of MS Excel, Word, and Outlook.
• Strong documentation and filing skills.
• Ability to follow up and close assigned tasks.
• Good attention to detail.
• Ability to handle multiple responsibilities.
• Professional and disciplined approach.
• Basic understanding of attendance, leave, recruitment, and employee documentation.
• Willingness to learn HR and administrative processes.

Qualifications

• Graduate in any discipline.
• BBA / B.Com / MBA-HR / PG Diploma in HR preferred.
• Certification in HR, MS Office, or administration will be an added advantage.

Key Skills

• HR Operations
• Administration
• Recruitment Coordination
• Employee Documentation
• Attendance Management
• Leave Records
• Payroll Support
• MS Excel
• Vendor Coordination
• Office Administration
• Employee Engagement
• HR MIS
• Record Management