Project Coordinator

About the Role

This role supports the Client Services Manager and sales/delivery stakeholders by coordinating proposals, improving sales collateral, maintaining CRM/pipeline discipline, and enabling a repeatable pursuit process that increases win-rate and reduces turnaround time.

Key Responsibilities

• Proposal & pitch coordination: manage timelines, inputs, versions, and approvals for proposals, credentials, and pitch decks.
• Content management: maintain updated PDS service collateral, case studies, CVs, project sheets, and standard templates.
• Pursuit operations: run checklists for key pursuits (kickoff, inputs, reviews, submission), ensuring nothing slips.
• CRM hygiene: support accurate opportunity data, stage updates, close dates, and notes; prepare weekly pipeline views.
• Account intelligence: build basic client/org maps, track key stakeholders, and maintain account snapshots for priority pursuits.
• Market/competitor support: compile sector updates, competitor scans, and deal signals for internal use (as available).
• Coordination across teams: liaise with PDS delivery, marketing, finance, and leadership to get required inputs on time.
• Compliance & quality control: ensure proposals and documents meet brand, formatting, and submission requirements.
• Post-submission capture: organize win/loss notes and reusable learning for future pursuits.

Metrics for Success

• Proposal turnaround time and on-time submissions.
• Proposal quality (rework reduced; fewer last-minute gaps).
• CRM completeness and accuracy for tracked opportunities.
• Reuse rate of templates/case studies (reduced “reinventing”).
• Internal stakeholder satisfaction with pursuit coordination.

Qualifications

• Any graduate with 0 to 3 years of experience in data management, PPT, and backend work.
• Technical awareness of AI tools, PowerPoint, etc.
• Excellent organizational and motivational skills.
• Outstanding attention to detail and observation ability.
• Exceptional communication and interpersonal abilities.