Research Coordinator, Obstetrics and Gynecology

About the Role

NYU Grossman School of Medicine is seeking a Research Coordinator, Obstetrics and Gynecology (OBGYN) to support research studies within the Department of Obstetrics and Gynecology (OBGYN). This role is an integral part of the Department's coordinated research support model and will support multiple research studies simultaneously.

Key Responsibilities

• Study Regulations: Maintain awareness of study regulatory status, keep up-to-date copies of regulatory documents, assist with the informed consent process, and follow up with patients/subjects regarding study requirements.
• Clinical Competency: Perform procedures such as EKG, phlebotomy, centrifuge use, specimen handling, specimen storage, and specimen shipping. In-house training and certification will be provided.
• Continuous Learning: Engage in ongoing continuing education in all areas of research development, demonstrating proof of research education annually. Training programs are provided through the School of Medicine.
• Reporting and Analysis: Gather, compile, and analyze data for presentation, provide progress reports to the Principal Investigator, sponsoring agency, and departmental research administration, and conduct preliminary analyses of collected data. Formulate and prepare databases and generate preliminary measurement reports.
• Grants: Assist in the preparation of grant applications and progress reports, and coordinate resolution of issues related to required reports to sponsors or funding agencies.
• Budgets: Assist with draft study budgets, submit materials for review, and prepare funding reports to agencies, maintaining documentation related to study activity.
• Human Subjects Research: Update and submit necessary documents to obtain or maintain approval for human subjects research from the NYU Institutional Review Board (IRB) and NYU Office of Clinical Trials. Prepare and submit enrollment statistics and other information as necessary.
• Research Activities: Collect patient information from charts, publications, or external physicians. Use tools like calendars, schedules, tracking logs, databases, and case report forms for data collection. Audit and update databases, conduct study visits, and obtain and document information within specified timeframes.
• Recruitment: Screen potential patients/subjects for study eligibility, schedule initial visits, and review screening processes with the Principal Investigator.
• Fertility and Biospecimen Research Support: Support biospecimen-related research activities, including inventory, tracking, consent logging, continuing review reports, study audit support, participant follow-up, and coordination of sample storage, tracking, and relocation.
• Special Projects and Other Duties: Participate in special projects and perform other duties as required.
• Departmental Support: Contribute to the Departments coordinated research support model by supporting multiple studies, balancing priorities, and adjusting work based on study timelines, participant needs, and departmental priorities.
• Collaboration: Demonstrate professionalism when working with external collaborators. Work collaboratively with study teams and research portfolios, communicating clearly and supporting consistent workflows.

Requirements & Tech Stack

• Bachelor's degree in life sciences, allied health, or equivalent in a related discipline.
• Effective oral, written, communication, and interpersonal skills.
• Ability to work under direction of supervision.
• Ability to operate research-related equipment.
• Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook).
• Familiarity with Internet applications.
• Ability to identify, analyze, and solve problems.
• Time management skills and ability to work well under pressure.

Qualifications

• Preferred: Prior experience working with research protocols, human subjects research, clinical research operations, or academic medical center research.
• Preferred: Experience with OBGYN, women's health, reproductive health, fertility, reproductive endocrinology, maternal-fetal medicine, or biospecimen-related research.
• Preferred: Familiarity with EPIC, REDCap, Qualtrics, institutional IRB systems, research tracking tools, EMR abstraction, consent documentation, and specimen tracking.
• Preferred: Ability to work collaboratively with faculty, clinical teams, research staff, patients, and external collaborators.
• Must be able to effectively communicate with all levels of the organization.