Documentation Engineer Asc

About the Role

The Documentation Engineer supports Program Managers (PMs) and Engineering Program Managers (EPMs), CDRL authors, QA leads, and the contracts team, in ensuring all contract deliverables are accurate, complete, and submitted on time. This role tracks deliverables from the DD1423 and Statement of Work (SOW) initiation through formal submission, coordinating monthly, quarterly, and annual reports and ensuring the program(s) meet all contractual requirements.

Key Responsibilities

• Delivery Tracking & Coordination: Monitor the end-to-end lifecycle of every contract deliverable from contract award to POP end, proactively identifying delays or gaps and driving resolution.
• Collaboration with Program Managers: Partner closely with PMs, DPMs, and EPMs to define deliverable requirements, validate completeness and correctness, and align on submission timelines.
• Document Preparation & Review: Draft, review, and finalize technical reports, data packages, and compliance documentation in accordance with contract specifications and government formatting requirements.
• Government Portal Submission: Upload completed deliverables to the customer’s designated portal, adhering to protocol, version-control rules, and deadline constraints.
• Schedule Management: Maintain a master delivery calendar tracking all recurring (monthly/quarterly/yearly) and as-required deliverables, providing status updates to Program Management and stakeholders.
• Compliance Verification: Verify that each submission is complete, accurate, and compliant with contractual and regulatory requirements before release.
• Process Improvement: Identify opportunities to streamline delivery workflows, standardize templates, and enhance tracking/documentation practices.
• Plans, directs and coordinates preparation of project documentation, such as engineering drawings, production specifications and schedules, and contract modifications, to ensure customer contract requirements are met.
• Reviews contract to determine documentation required for each phase of project, applying knowledge of engineering and manufacturing processes.
• Schedules due dates for drawings, specifications, software, technical manuals and other documents.
• Monitors status of project to ensure documentation is submitted according to schedule.
• Reviews and verifies documents for completeness, format, and compliance with contract requirements.

Requirements & Tech Stack

• Familiarity with technical documents, documentation management, or data management within a contract/program environment.
• Basic understanding of government contracting processes and deliverable lifecycles.
• Exceptional organizational abilities with a track record of managing multiple concurrent deadlines and priorities.
• Excellent written and verbal communication skills; ability to influence and coordinate across teams.
• Proficiency with Microsoft Office Workspace, document management systems, and portal submission tools.
• Attention to detail and a commitment to quality and accuracy.

Qualifications

• Prior experience with federal contract deliverable submissions.
• Project coordination or program support experience.