File Clerk
Brooklyn Defenders
New York, NY0–4 yrs52m agovia LinkedIn
About the Role
Brooklyn Defender Services (BDS) seeks a File Clerk to join the Criminal Defense Practice in our Queens office. BDS is a public defense office representing low-income New Yorkers in criminal, family, immigration, and civil legal matters. The File Clerk is responsible for management and maintenance of client case files, both paper and digital.
Key Responsibilities
- Organize files and documents according to BDS' filing system.
- Scan paper files and save them in the online case management system.
- Receive and sort physical and digital documents.
- Store physical and digital documents in designated places, securing important documents.
- Receive requests for files and respond in a timely way, including keeping logs and answering requests for follow-up.
- Organize and maintain file rooms, records storage areas, and electronic document repositories.
- Follow policies and confidentiality to safeguard client information.
- Additional responsibilities as assigned.
Requirements & Tech Stack
- Detail-oriented
- Works well with colleagues
- Can take responsibility for more than one task at once
- Comfortable working in an environment where requests often need to be fulfilled quickly
- Comfortable and confident in learning new computer systems
- Microsoft 365 Suite programs (including Outlook, Word, Excel, and Teams)
Qualifications
- College degree or four years of equivalent experience
- Strong organizational skills
- Ability to maintain accurate records and effectively manage both physical and electronic filing systems
- Strong written and verbal communication skills
- Ability to handle confidential and sensitive information with professionalism and discretion
- Ability to lift and move file boxes and records weighing up to 25 pounds
Position Information
- Full-time, non-exempt, salaried position in the collective bargaining unit.
- Normal schedule: Monday to Friday, 9am-5pm.
- Based at BDS's offices in Forest Hills, Queens.
- Annual salary range: $69,000-$74,000.
- Comprehensive benefits including health insurance and a 403(b)-retirement plan.
- Generous vacation, sick, holiday, family, and medical leave policies.
To Apply
- Submit your application materials, including a resume and cover letter outlining your relevant experience.
- Application deadline: November 16, 2026.